Office Manager
MSCCN - Colorado Springs, CO
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Office Manager Ability to obtain and maintain a security clearance Administration City Colorado Springs State Colorado Country United States Job Description ENSCO Inc is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. Our Colorado Springs offices support a diverse range of Department of Defense Contracts and customers. To assist with our success, we are seeking an Office Manager for our Colorado Springs office. Duties will include: Customer service focused - Our employees are the Subject Matter Experts (SME) who work on the SE&I Team; the Office Manager will work directly with our employees and customers to provide support for facilities, equipment, and resources; our customers are also the guests to the facility-Government, ENSCO, subcontractors and other contractors. Collaboration-Key to managing a successful office; need close collaboration / coordination with Security, Program Manager, Site Lead. Communication-Keep Security, Program Manager, and Site Lead informed of any situations, problems, or personnel issues; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale. Accountability-Ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; priorities are understood and followed. Initiative-Taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need. Primary Duties & Responsibilities: Responsible for all facilities in Colorado Springs, Colorado. Customer Support o New / Departing Team Member processes - Coordinate efforts for New and Departing team members to include, but not limited to, providing improvements to the onboarding process and ensuring that all support teams are aware of changes o Meetings - Provide a face of the organization in the coordination, scheduling, and facilitation of meetings for ENSCO staff, government personnel, subcontractors, and other contractors. Professionalism and customer focus are a critical element of our success. o Provide guidance for issues which includes, but not limited to, acting as the interface between program leadership and support teams such as IT, security, and facilities. o Promote internal communication and employee morale. Facility Management o Property Management - Ensure that all ENSCO and government property is tracked and properly labeled. Provide improvements to the existing process to ensure compliance to all DoD and other organization requirements. o Coordinate facility maintenance with ENSCO staff, the customer, and the property management teams. o Track and coordinate maintenance on ENSCO owned equipment. o Coordinate visits with ENSCO Security and the property management teams. o Shipping and receiving - Ensure that mail is checked, process packages once they arrive and ship out ENSCO equipment as needed. o Coordinate with special events with executive staff and senior staff. o Ensure that office supplies and breakroom supplies are kept stocked. o Ensure that the copy machines are up and running. o Coordinate with housekeeping to ensure that the facilities are kept to high standards. Conference Rooms o Maintain conference room schedules assisting ENSCO staff, government partners, and subcontractors. o Ensure that the conference rooms are functioning properly and are ready for use. This includes coordinating facility shared conference rooms. o Need to be able to trouble shoot the different systems in the conference rooms when an issue arises. Purchasing o Produce purchase requisitions from requests for items needed which include, but not limit d to, furniture, common software, expensive supplies, and services needed. o Complete expense reports / credit card reconciliation. o Report to ENSCO Procurement once purchases have been... For full info follow application link. ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. No employee or applicant will be discriminated against with regard to race, color, religion, religious creed (including religious dress and grooming practices), age, national origin, ancestry, citizenship, gender, sexual orientation, gender identity and gender expression, sex
Created: 2024-10-10