Staffing-Timekeeping Specialist
CommonSpirit Health - Omaha, NE
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CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.Schedules and provide assistive timekeeping functions for nursing and related clinical staff in designated patient care areas in accordance with established procedures and staffing standards for CHI Health. Enters and updates information in the enterprise-wide computerized scheduling/timekeeping system to maintain accurate staffing schedules and timekeeping data. Work also includes maintaining the staffing plans which track staffing needs for a multiple-week timeline. Work includes adjusting staffing levels to meet changing patient demand and employee availability.Work involves maintaining constant awareness of changing conditions with potential to impact staffing needs for the supported areas. An incumbent maintains ongoing communication with clinical areas to quickly identify and reassess ongoing staffing needs and to ensure that schedules are adjusted appropriately to meet demand in a timely, efficient, and effective manner. Updated information is obtained in a variety of ways, including phone communication, e-mail, web-based applications, and reports.Work is performed in accordance with established standards/guidelines that set forth the proportion of nursing staff to patients, with some judgment exercised matching employee competencies/skills to specific assignments. An incumbent is required to handle multiple interactions simultaneously, with the need to respond quickly to shifting staffing needs/priorities. Requires significant accuracy in maintaining and reconciling scheduling information.Performs timekeeping duties to include editing and auditing functions utilizing the electronic scheduling/timekeeping system for payment of wages to employees. Work includes 1) ensuring the accuracy of edit log entries and overseeing compliance according to established policies and guidelines to facilitate the accurate transfer of data to for employees payment, 2) identifying/resolving discrepancies, 3) communicating/coaching all levels of management regarding edit logs, pay rules, and scheduling compliance matters, 4) producing/maintaining required reports. Proficiency in scheduling and timekeeping software are required.Staffing-Timekeeping Specialist - Night ShiftDevelops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit. Makes entries and edits into the electronic scheduling system.Receives/gathers data, on an ongoing basis, from work unit (e.g. Electronic Health Record, House Supervisor, Charge RN) to forecast/validate staffing needs.Adjusts staff coverage, following established procedures or union contract provisions, in response to changes in patient census, patient acuity and/or over-staffing of work unit; maintains awareness of admissions, patient status upgrades/downgrades and changes in bed count needs/availability to identify impact on staffing needs and current schedule.Receives notification from employees who are looking for additional shifts or who are not able to report to work for assigned schedule (e.g. sick, FMLA, etc.); contacts unscheduled employees in the event of an actual or potential staffing shortfall; describes the specific need and asks employee to work; may negotiate shift swaps or other arrangements to encourage employees to accept shift.Contacts CHI Health designated contingent resources to make arrangements for daily or future temporary staff in response to identified needs.Keeps leadership up-to-date on progress made towards meeting planned and unanticipated staffing requirements; ensures that leadership receives timely notification of issuesMaintains records to reflect changes as they occur; produces and maintains updated staffing/timekeeping materials and makes available (e.g. Staffing Office, work units) for employees/management to reference; reconciles data in the system with information maintained manually on hardcopy reports.Accurately enters data into the electronic timekeeping/scheduling softwareActs as a subject matter expert on the timekeeping/scheduling software utilization.Other duties as assigned by leadershipBachelor’s Degree or 4 years’ experience in a healthcare setting, call center, or general administrative role.
Created: 2024-10-07