Chief of Time and Leave Administration

Job Description IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Administrative Manager; or DEP Agency employee on the promotional list for exam 1552 may be considered. The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels. The Bureau of Wastewater Treatment's Employee Services and Bureau Administration Directorship is responsible for coordinating Human Resources and Employee Services in a Bureau of about 1800 employees. This includes Personnel Services, Payroll & Timekeeping, Employee Benefits, Administrative Support, Facilities Management and Workforce Development and Training. The Chief of Time and Leave Administration is a key managerial role within the Employee Services Directorship. The position works closely with the Agency's central Payroll Office and Employee Benefits Unit. Under the general direction of the Director of Employee Services, with a wide latitude for independent initiative, judgment and decision making, the selected candidate will manage difficult and responsible professional organizational work in the following: Payroll Management: o Supervise and ensure accurate and timely processing of payroll for employees. o Verify and reconcile timekeeping information and ensure compliance with applicable Agency & City policies and relevant labor laws. o Develop and implement payroll policies and procedures to ensure efficiency, accuracy, and compliance. o Communicate payroll policies to employees and address all questions or concerns. Leave Management: o Manage employee leave requests such as FMLA, PFL, Covid-19 and other types of leave for qualifying employees. o Coordinate with HR to ensure accurate administration of employee benefits through payroll. Separations: o Manage and oversee the end-to-end employee separation process, which includes voluntary resignations, retirements, terminations, and any other form of employee departure. o Coordinate and conduct exit interviews to gather feedback from departing employees. Worker's Compensation: o Facilitate the claims process and assist employees who have suffered work related injury or illness. o Maintain accurate and confidential records of worker's compensation claims and related documentation. In addition, as a Section Chief, the selected candidate will be responsible for directly supervising staff, which includes setting clear expectations and goals for the team; provide vision, inspiration and motivation; provide effective communication to ensure transparency; provide constructive feedback on performance; identify opportunities for skill development and career growth; build a positive team culture; provide conflict resolution when necessary; manage employee performance; foster employee well-being and provide ethical leadership. Qualifications: Advanced working knowledge of CityTime and NYCAPS. A proficient understanding of DCAS' Personnel Rules and Regulations, including Time and Leave, employee leave benefits such as FMLA and PFL, and the Worker's Compensation process. Excellent organizational and multitasking abilities. Strong communication and interpersonal skills Qualifications A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or Education and/or experience equivalent to '1', '2' or '3' above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in '1', '2' or '3' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in '1', '2' or '3' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-10-19