Office Support IV (District Justices Department)
MSCCN - Reading, PA
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POSITION SUMMARY: This position performs secretarial or administrative work for an individual District Judge or the District Court system. Depending on the work assignment, I must be proficient in various district court clerical functions, including but not limited to case processing procedures, office accounting procedures, typing, and data entry. Must have thorough knowledge and understanding of the laws, regulations, policies, and procedures that govern the operations of the district courts. Must have thorough knowledge and understanding of the statewide District Justice Automated System. Must exercise considerable independent judgment and interact effectively with the courts' customers, elected officials, and other agencies. Does related work as required. POSITION RESPONSIBILITIES: Essential Functions Depending on work assignment, performs all or some case processing functions in criminal, civil, landlord/tenant, and/or traffic cases.Case processing functions include but are not limited to docketing, filing, scheduling, and receiving fines, court costs, or filing fees. At the direction of a District Judge, prepares and issues summonses, arrest or search warrants, driver's license suspension notices, orders of execution, orders of possession, and other related case documents. Records and makes necessary entries on case documents. Depending on work assignment, performs all or some office accounting functions, including but not limited to entering fines and court cost information into the case dockets, receiving and crediting funds to proper accounts, issuing receipts, preparing daily bank deposits, maintaining and reconciling bank accounts, preparing daily, weekly, and monthly office accounting reports and issuing checks. Depending on work assignment, performs miscellaneous district court functions including but not limited to services for other courts, preparation of marriage license applications, preparation of marriage certificates, and other related functions. Organizes and maintains the court calendar. Assembles a variety of court data and generates automated and manual tickler, case management, and statistical reports for local, state, and county agencies Maintains case files of matters in progress and follows up to ensure that all court functions are completed. Maintains case files of closed matters for specified periods according to applicable records retention schedules. Maintains district court administrative files and records. Prepares and types of correspondence, reports, payroll, reports, vouchers, requisitions, and other documents for the District Judge or supervisor's signature. Reviews and proofreads documents. Coordinates office functions with other departments and agencies including but not limited to Clerk of Courts, Prothonotary, Adult and Juvenile Probation Departments, Controller, Treasurer, prison Society, policies agencies, and other related agencies or departments. Waits on the counter, receives and screens office visitors. Answers and screens telephone calls. Givers general information in response to public or official inquiries. Receives and resolves or refers to citizen complaints. Operates computer display terminal and keyboard, standard office machines, and other appliances incidental to district court clerical assignments. Sorts documents for filing. Receives, classifies, and routes incoming mail. Orders office supplies and materials. Performs related work as required by District Judge or Court Administration. Non-Essential Functions May train and lead other district court office support personnel. MINIMUM EDUCATION AND EXPERIENCE: High school diploma or G.E.D. certification from a recognized issuing agency. At least one course at or above high school level in each of the following:English grammar, general office practice, typing or keyboarding, offi e accounting, and one (1) year of general clerical experience, OR Three (3) years of advanced clerical experience involving typing, data entry, bookkeeping, or accounting. Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: Ability to learn and understand district court clerical functions, including but not limited to case processing and office accounting procedures. Ability to learn and understand the laws, regulations, policies, and procedures that govern the operations of district courts. Ability to learn and use the statewide District Justice Automation system. Knowledge of general office practices and business English. Ability to interact effectively with the public and governmental officials. Ability to maintain cooperative working relationships with those contacted in performing duties, including all other employees. Ability to type at a rate of 47 words per minute with 85% accuracy. Ability to understand and carry out oral and written directions. Ability to communicate effectively both orally and in writing. Ability to handle stress. Physical presence in the office is required. PHYSICAL DEMANDS: Work involves walking, talking, hearing, using hands to handle and feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and move up to 10 pounds at a distance of fifteen (15) feet or less. WORKING ENVIRONMENT: Normal office environment. This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate. About Us Equal Employment Opportunity Statement: The County of Berks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, political affiliation or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. About Us: Berks County is a combination of rich farm country, industry, beautiful parks, entertainment, and top-notch educational institutions. Whether you are interested in County services, the availability of our parks, tax rates, or other ?county information, this is the place to start. About the Team Mission Statement: It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
Created: 2024-09-30