Financial Assistant 2

Financial Assistant 2 Job Number: 24442 Functional Area: Finance/Accounting Department: Mechanical Engineering School Area: Engineering Employment Type: Full-time (Hybrid) Employment Category: Non-Exempt Visa Sponsorship Available: No Schedule: Email a Friend Save Save Apply Now Job Description Financial Assistant 2, Mechanical Engineering, to provide financial and office support for general accounting in the Department of Mechanical Engineering. Verify credit card purchases on 30-40 cards and process procurement requisitions; reconcile over 500 accounts on a monthly basis; process accounts receivable and other billing/invoicing, adjustments and changes; support department staff with guidance on purchasing and other accounting procedures and documents; create and distribute class assignment letters; process monthly journal vouchers for billing of service center and visitor fee costs; assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas; exercise confidentiality of classified information based on office protocols; perform other administrative, financial, and clerical duties as necessary, including: maintain electronic files, distribute mail, and photocopy. Job Requirements High school diploma or equivalent and minimum of 3 years' experience in accounting or finance; full working knowledge of general office practices and procedures; excellent interpersonal and communication skills and the ability to work effectively with people at all levels; excellent organizational and word processing skills, including ability to handle multiple tasks simultaneously; attention to detail; excellent time management skills; ability to work independently as well as part of a team; ability to prioritize and problem solve; experience with paying invoices, ordering supplies, account reconciliations and expense reimbursements; ability to maintain confidentiality; and advanced computer software skills including proficiency in Microsoft Excel and Microsoft Word. Associate degree preferred. Job #24442-5 9/25/24

Created: 2024-10-19