Administrative And Accounting Assistant

Cape Cod Life magazine is a regional lifestyle magazine representing the beauty of Cape Cod, Martha?s Vineyard and Nantucket for 45 years. We are currently looking to hire an Administrative and Accounting Assistant SUMMARY OF RESPONSIBILITIES: Supports all departments of the company by providing clerical, financial and data entry assistance. Directly reports to the Business Manager. Schedule is expected to be in office (located in Mashpee) 32 hours, Monday-Thursday unless mutually arranged in advance. Must be able to climb one flight of stairs and lift 15-20 lb boxes. Bending, standing and sitting are all normal activities in this position. Position requires standard mobility and standard vision. PRINCIPAL DUTIES AND REQUIRED SKILLS Financial entry and reporting in Quick Books and Accounts Payable. Mail processing and distribution. Daily bank deposits and statement reconciliation. Sales support including order entry and weekly reports. Creates and maintains agreements and amendments for customers including new leads/customers, updated account information, tracking renewals, correct dates, and cancellations. Processes orders in CRM database to generate concise reporting. Manages and approves discount override permissions. Creates and maintains paper and electronic files for all vendors to include, contracts, payments and renewal information. Reception duties for visiting appointments and vendors. Moderate clerical needs such as filing and other duties as required by employees. Ensures the appropriate appearance, maintenance and repair of the interior of the office. Compile print order information for printers and distributors. Manage distributor relations and account reconciliation. Support senior management in annual reports and budget creation and reconciliation. Prepares and submits annual postal audit. Order and re-stock supplies in office. Maintains and inventories magazine inventory in office as well as storage facilities. Restocks magazines from storage facility three blocks away. Processes, packages and mails orders generated from Cape Cod Life online shop. Perform other related duties as assigned.

Created: 2024-10-19