Administrative Assistant (Admin Assistant)
T and E Fabrication - Gallatin, MO
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T and E Fabrication is now seeking an Administrative Assistant with construction billing and contracts experience to join our existing team. This individual will be hired as an administrative assistant and assume all relevant tasks for this position. Candidates for this position must be willing to optimize and develop bookkeeping and filing systems to improve efficiency, complete payroll and maintain accounts payable and receivable, as well as generating and sending reports as designated in a timely manner. Benefits are provided and will be discussed upon hire. Average pay for this position is between $18.00 - 24.00 hourly which will be commensurate with experience. Administrative assistant responsibilities include but are not limited to: Answer and direct phone calls Familiar with standard AIA billing procedures Maintain contact lists of vendors and contractors Produce interoffice correspondence as needed Prepare summaries and reports Maintain and optimize the current filing system Order office supplies as needed Book travel arrangements as needed Submit and reconcile expense reports Provide general support to visitors and delivery staff as needed Familiar with shop and construction environments Handle bookkeeping on multiple projects Prepare and monitor invoices Maintain office equipment or contact repair or tech services Contribute to team effort by improving efficiency and expense tracking Carry out administrative duties such as filing, typing, copying, scanning, etc. Bookkeeping Write letters and emails on behalf of other office staff Coordinate office procedures Reply to email, telephone, or face-to-face inquiries Resolve administrative problems Receive, sort, and distribute the mail Answer telephone calls and pass them on Implement
Created: 2024-09-23