Academic Department Coordinator

AMHERST - SEE WEBSITE FOR FULL JOB DESCRIPTION - Academic Department Coordinator Amherst College invites applications for the Academic Department Coordinator. The Academic Department Coordinate is full-time (40 hours per week) for 42 weeks and part-time (20 hours per week) for 10 weeks over the summer, and is $27.00/hour commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community. Provides comprehensive administrative support in all areas of operation in two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. Additionally, assists the Academic Department Coordinator of the Department of History with office and event management. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the two academic programs include the following: support for the chairs and program faculty in carrying out the programs' business; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. The administrative support for the history department includes office and event management. Serves as the first point of contact for both programs and the department on campus and is required to work on campus four days a week when classes are in session. Required Qualifications: High school degree or equivalent One year of related experience Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills Ability to take initiative, work independently, and work collaboratively Demonstrated high level of attention to detail Sensitivity to issues of confidentiality Familiarity with Google Workspace and/or Microsoft Office (or similar platforms) Experience working collaboratively with a diverse community Preferred Qualifications: Associate's degree Three years or more of related experience at a higher education institution Experience working with Workday or other ERP software Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Administrative Support in Carrying out Programs' Business Support the chairs and program faculty in both programs in carrying out programs' business according to the academic calendar Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes, as appropriate Assist with the programs' external reviews (including self-study) Coordinate programs' annual prizes and fellowships for majors Curricular Support Update course information in the Course Catalog, CPI/EMS, and Workday Assist with course logistics, including course materials and field trips Assist students and faculty with majors' records Assist with thesis and capstone logistics Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters Outreach and coordination with faculty offering courses for the programs Event Management Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers

Created: 2024-11-02