Associate Controller

NYBG J ob Description Title Reports t o Associate Controller Controller Position Summary : In coordination with the Controller, and working closely with the Chief Financial Officer (CFO), the Associate Controller overseas the Garden's financial operations, general ledger and controls. The Associate Controller plays an important role in providing financial management for NYBG's complex $100 million budget which benefits from diverse, revenues including gifts, grants, contracts, government funding, endowment income and myriad earned income streams. Additionally, this position supports, through actions and conduct, NYBG's Inclusion, Diversity, Equity and Accessibility initiatives and helps to build and maintain an inclusive organization culture throughout the institution. Specific Duties & Responsibilities : Supervise the staff responsible for the Garden's financial service operations, including, accounts payable, cash disbursements and general accounting. Works closely with and supports payroll unit as well. Monitor working capital accounts and forecast Garden's cash flow position, ensuring that sufficient funds are available to meet ongoing operational and capital investment requirements. Maintain banking relationships and oversee all bank reconciliations. Responsible for general ledger maintenance and analysis - work closely with Controller and the Budget team to prepare various financial analyses, forecasts and reconciliations. Lead month-end close and support Controller in managing deadlines and deliverables associated with year-end financial closings and financial statement preparation. Support all departments in the recording and posting of financial transactions, including both expense and revenues. Responsible for the preparation and filing of monthly and quarterly sales tax. Prepare and distribute Form 1099-NEC and Form 1098-T. Serve as a back-up for the Controller. Collaborate with other senior management staff on special projects as required and support executive management in all areas of financial control and decision-making. As a member of the Garden's ERP Steering Committee, provide support, input and recommendations regarding the Garden's financial software, currently Unit 4. Work with Director of Financial Systems and IT department to address issues and implement improvements in the Enterprise Resource System (ERP), or other related system. With the Controller, review and document accounting designs, policy and workflows for efficiency and knowledge transfer. Partner with the CFO and Controller on documentation and adherence with financial risk management procedures and related compliance. Other related duties, as needed. Qualifications : Related qualifications include a Bachelor's degree with a major in Accounting and CPA; five years supervisory level accounting experience within a non-profit environment; Strong managerial and collaboration skills. Excellent interpersonal, oral and written communication skills. Strong financial systems background with experience in process redesign and quality improvement. Proficiency in managing complex information systems. Excellent analytical, financial management and reporting skills. Proficiency in Microsoft Office applications, especially Excel. Physical Demands & Work Environment: The Associate Controller will work with administrative staff in the Budget and Finance office on a daily basis. This role requires extended time periods in front of a computer; and working under low to moderate sounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Baseline Work Schedule: The Associate Controller will be required to work Monday through Friday. The Garden offers alternative work arrangement options whereby employees may work remotely on some days upon receiving approval from their supervisors. Benefits: 20 Vacation Days 13 Paid Holidays 12 Sick Days Health and Dental Insurance Coverage 401K Pension Plan Salary is commensurate with experience within the range of $150,000-$180,000 Please include a cover letter with your application.

Created: 2024-11-02