Sales Administrative Assistant

Hotel:Southfield Westin Sales Administrative Assistant Full time Profile: Reports To: Director, Sales & Events Equipment: Laptop or Desktop Computer Primary Purpose: The primary purpose of the Sales Coordinator is to provide a wide range of hotel administrative support that would enable the property sales and event managers to focus on revenue generating activities. Work Performed: The Sales Coordinator is tasked with the following duties, responsibilities, and assignments: The Sales Coordinator is tasked with the following duties, responsibilities, and assignments: In support of the property sales team the role will greet visitors, answer phone calls (to include customer and brand call center reservations as well as general hotel inquiries, intake and process incoming lead information, handle reservation requests, research group billing inquiries, gather data as needed, compile reports, maintain files and prepare correspondence; Interact with group, catering, and business travel customers in person, via email, and over the phone to qualify and assist existing and future customers; Maintain communication with group customers regarding the status of their group room block. This may include entering rooming lists, monitoring pick up status, reporting status of current pickup, providing cutoff date alerts and making individual rooming list reservation changes; Assist property managers with sales duties as needed including but not limited to initial billing inquiries, commission payments, no-show status, sales system research, brand reward point administration, and scheduling appointments. Assist managers with RFP responses, proposals, contracts, BEOs, and meeting arrangements as needed; Send all local Convention and Visitors Bureau (CVB) request for proposals (RFPs) received by the hotel to the Hotel's assigned Lead Analyst for distribution per our internal protocols; Assist Sales & Events Service Manager (SESM) with reservation requests and building group master accounts in the brand system, as needed; Upload and maintain the group files within the sales system for all group bookings at the property level. This includes ensuring signed agreements are uploaded when all bookings are turned to definite bookings; Maintain inventory and create printed and electronic collateral to include coupons, flyers, and branded sales and marketing pieces; Maintain all social media accounts for the hotel with a minimum of four (4) postings per month to all channels. This includes responding to all comments and reviews on social. Complete brand required Sprinklr training for social media. Participate in Sales Department meetings. Provide additional administrative assistance as directed. Any and all other work as required to complete the primary purpose of the position. Qualifications: Required Prior Experience: Minimum one (1) year of experience in customer service or clerical experience. Preferred Prior Experience: Prior hotel sales office experience, particularly working in a fast-paced environment. Required Education: High School diploma or equivalent Preferred Education: Bachelor's degree in Business Administration, Marketing, Hotel and Restaurant Management, or related major Required Technology: Proficient in Microsoft Office Preferred Technology Experience with Sales System (Delphi.fdc or CI/TY) and the brand's PMS (OnQ, Opera, etc.) Travel: Less than 5% travel requirement. Must possess a valid driver's license and reliable transportation and the ability to run off-property errands with minimal notice. Physical: Up to 8+ hours sitting at a desk and computer work. Other: Excellent written and oral communication skills. Ability to effectively multi-task. Competencies: (38) ORGANIZATIO

Created: 2024-11-02