Associate for Administration, Asian Art

About the Metropolitan Museum of Art The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City-The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online. Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world. At The Met, every staff member - from security officers to researchers to scientists and beyond - lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. Respect: Engage one another with collegiality, empathy, and kindness, always. Inclusivity: Ensure that all are and feel welcome and valued. Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission. Excellence: Lead the cultural world in quality and expertise-and inspire curiosity and creativity. Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES As the Associate for Administration, you will coordinate the daily administrative tasks necessary for the smooth operations of the department. You will act as a primary point of contact for the department fielding initial inquires, phone calls and emails. You will greet guests, liaison with interns, fellows, and volunteers and support processing and coordination of departmental purchases, and travel arrangements. PRIMARY RESPONSIBILITIES & DUTIES Manage routine office tasks including answering and directing incoming phone calls; coordinating daily domestic and international mailings, catalogue shipments, messenger services, and other delivery services; distributing daily mail; arranging admission or guest passes for visitors and private tour groups; welcoming guests; and general communications as needed. Administer day-to-day purchasing and ensure timely delivery of requests for office and collections care supplies, including coordination of international importation of conservation materials from Asia. Act as Procurement Ambassador for the department, which includes liaising with the Museum's Procurement and Finance departments and managing the workflow and tracking for all independent contractors/vendors, contracts, requisitions, supplier invoices, payments, and P-Card (credit card) purchases and verifications among other related duties. Arrange domestic and international travel and hotel accommodations for department staff, guests, and VIPs-including coordinating ground transportation and securing per diem and travel phones as necessary for complex itineraries lasting up to one month. Assist with visa application processes as necessary. Prepare and submit travel Spend Authorizations and expense reports for department staff following T&E guidelines, and track spending for curatorial travel fund. Serve as timekeeper for Asian Art staff and manage Departmental travel and out-out-office calendar; submit requests for time off on behalf of curatorial and conservation staff. Submit weekly timecards for technicians. Work with curators, conservators, and Communications as necessary to coordinate answers to public inquiries and requests for information. Act as liaison for departmental Fellows, Visiting Research Scholars, Interns, and Volunteers. Support onboarding, prepare welcome materials, and provide general administrative support. Assist with Friends of Asian Art (donor group) events, bi-annual Visiting Committee Meetings, and large department events. Coordinate all Ikebana and Tea Ceremony demonstrations (2 each annually), and the annual Ikebana Display. Oversee office facilities, including conference room, kitchenette, and other communal areas. Coordinate staff and public requests for high-resolution images and scans. Act as Security Office Monitor, scheduling fire drills and maintaining emergency equipment for the department. Other duties as assigned. REQUIREMENTS & QUALIFICATIONS: Bachelor's degree or equivalent experience required, Fluency with Microsoft Office Suite (Word, Excel, PowerPoint) required; Demonstrable interest in and knowledge of Asian art preferred; Fluency with project management systems, such as Workday and JIRA, strongly preferred; Proficiency with TMS or other museum database systems preferred. COMPENSATION RATE: Pay Rate: $34.00 / Hourly The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors. Location Requirements At time of employment, employees are expected to be located within commuting distance of the Museum. 'Commuting distance' means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the 'Tri-state and PA' areas), and be able to commute to and from the Museum in a single day. Benefits Offerings The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status. Medical, dental, vision and life insurance 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays Long-term disability coverage Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses) Commuter benefits (pre-tax income for parking or mass transit expenses) Free financial-planning services Financial assistance for relevant coursework, seminars, and training programs 25% discount for staff in Museum shops A subsidized staff cafeteria Access to the Museums Council pass, which grants free admission to various museums and cultural institutions Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact . The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Created: 2024-11-02