Payroll Lead
Quest Diagnostics Inc - Secaucus, NJ
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The incumbent(s) has a desire to learning within the workplace and embraces change. Highly analytical with a sharp focus on detail and accuracy; able to think logically yet broadly to solve immediate issues, identify and diagnose root cause of processing issues, and take a leadership role in driving improvements and efficiencies. Able to utilize all tools available to deliver timely and accurate results in a fast-paced high-volume organization. Highly capable of successfully engaging and leveraging the expertise of assigned team members as well as entire Corporate Payroll Team. Knowledge of payroll administration, controls, governance, Tax compliance, and accounting best practices with established track record and desire for keeping current. Strong focus on customer service, working as a supportive escalation expert to the HR Shared Services Center and a valued partner to other COEs and HR Business Partners as required. Administers company policy and ensures compliance. Leads in bi-weekly payroll closing process within Oracle HCM Cloud, with support of SupervisorReviews various audit reports and independently analyzes each activity and take the follow up steps on each for accurate paycheck calculationRuns bi-weekly audit reports, reviews, distributes, and makes employee adjustment where needed. (Off-cycle terminations, LOA, additional Pay, Tax set up or edits)Oversees the Element reconciliation to ensure that the data updated is accurate. Assists with reconciliation on major differencesProvides guidance to all team members for the Kronos WFC, including historical edits for the current and past periods, employees with HEs over 30 days, plus backpay which can be up to 2-3 years prior. Assigns HE pay groups to team members for completionReviews the employees on the HRSC's retro payment spreadsheet to ensure that the employee has received any payments prior to 7 monthsIn-depth Knowledge of daily off-cycle flow processing provides guidance when neededIn depth Knowledge of setting up employee level federal, state, and local tax complying with the laws. Must understand reciprocal state tax laws, as well as local taxation requirements in many states. Will need to reference Vertex, BNA, or other toolsIn-depth knowledge of government or court orders and establishes garnishment limits, disposable pay and eligible earnings for deductions on employee payroll records. Ensures accurate resultsCommunicate and implement process improvements for payroll and associated training sessions; provide communication strategy for new programs within the payroll teamDistributes transactional work within the team including assignment of Service Tickets; coordinates with Supervisor as neededAssists with Payroll Audits both Internal and external, engaging others as neededParticipates in the testing of various functional activities as it relates to break fix or system updates in collaboration with Payroll Systems team by reviewing related documents, reviewing impact on payroll team and employeesRecommends other follow up actions to supervisors and/or manager as appropriateSubject Matter Expert for processing of adjustment entries (Period, Quarter-to-date or year-to-date taxes and taxable wages, earnings, and deductions as applicable) on employees' records to correct data that cannot be corrected through the normal paycheck transactional process.Supports and/or Performs Balance Adjustment processing and understands wage and tax impactsQuarterly W2 Reports - reconciles employees with negative amounts on the W2 form. Employee adjustments completed where needed to ensure a W2 will be printed. (Boxes 12C, 12D, 12DD, Deceased EEs, or taxable wage and tax boxes) Quarterly - Prepares files for W2 reconciliations for completion by team members (75-100 EEs). Completes approximately 15 Executive W2 reconciliationsParticipates in the reconciliation of W-2 forms in preparation of final release. Prepares or reviews W-2c forms to amend the original W-2Research escalation issues within payroll inquiries as requested by employee or leadership inquiries, which may include investigating issues using prior experience, internal SOPs, BNA, or other payroll resourcesCanadian Payroll - oversees the entire process of the Canada payroll from new hires, terminations, miscellaneous payments, WFC, ADP input files from Kronos and Oracle, ADP out files to Kronos, Sick Accruals, Vacation Accruals, quarterly true-up on Accruals, etcHandles complex Stock exercises, Restricted Stock, and Performance Share processingCompletes weekly reconciliation between Oracle and Fidelity for Stock and RSU transactions. Resolves as necessary or escalatesReviews Corporate Accounting's monthly general ledger reconciliation for Stock and RSUs, process employee adjustments where neededCreate and/or updates SOPs as needed for payroll processingParticipate in acquisition meetings when needed. Provides WFC training. Involved in review and set up of Tax TypesSubject matter expert for Knowledge of LOA employee paymentsKnowledge of non-exempt to exempt/exempt to non-exempt transfersTrains and mentors new employees fostering empowerment, curiosity, teamwork, collaboration within or outside department, and engagementAssists in testing system updates and special payroll projects as requiredEducation:BS or BA preferred; CPP preferredExperience:5+ years payroll experience, proven track record of learning and ability to take on new responsibilitiesExperience in timekeeping, especially using Oracle Time and Labor or Kronos UKGSkills:Advanced Excel skills required, pivots, VLOOKUP and formulas (Macros helpful) to aid in analyticsPreferred experience using Oracle HCM Fusion or other similar software with a demonstrated ability to quickly learn new software to support payroll processingCritical Thinking, Problem solving, mentoring, training, empowerment of othersProven analytical skills, inquisitive, driven to find answers, research for root cause of any issues and suggesting resolution, and proactive audits or approaches to avoid errors, and continual view to improve processes for efficienciesEmbraces new technology and roboticsWorking knowledge of Payroll Accounting Best PracticesQuest Diagnostics is an equal employment opportunity employer. Our policy is to recruit, hire and promote qualified individuals without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other status protected by state or local law. Quest Diagnostics observes minimum age requirements established by federal, state and/or local laws, and will ask an applicant for verification when deemed necessary.
Created: 2024-09-23