Secretary (Office Automation)/(Executive Staff ...
Office of the Comptroller of the Currency - New York City, NY
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Summary As a Secretary (Office Automation)/(Executive Staff Assistant), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions for the Large Bank Supervision. Large Bank Supervision New York, NY Responsibilities As a Secretary (Office Automation)/(Executive Staff Assistant), you will: Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes. Provide guidance on office practices, develop training sessions on correspondence, telephone techniques, and other office/administrative functions. Receive visitors and screen all calls to executives or appropriate staff members. Maintain a tracking system to correlate the many details involved in forward planning, arranging work, and providing follow-through for activities. Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public. Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems. Arrange special and recurring meetings with OCC district and Washington office executive staff. Develop agendas, make travel arrangements, and compile background information to be used for meetings. Finalize a variety of narrative and statistical reports, letters, and memorandums. Compose correspondence of a general administrative nature for signature. Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other major expenditures, format date, develop a system to monitor expenses, and reconcile accounts. Requirements Conditions of Employment This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into 'Continuous Vetting.' Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.There are three key documents that contain important information about your rights and obligations. Please read and retain these documents: Noncriminal Justice Applicant's Privacy Rights, for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back, FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation), and SEAD-3-Reporting-U.pdf (dni.gov), (applicable to those who hold a sensitive position or have eligibility for access to classified information). Complete a one-year probationary period (unless already completed). Complete a background investigation (unless already completed). Travel occasionally to attend conferences and/or training. Click here for important information about OCC ethics standards. Qualifications You must meet the following requirements within 30 calendar days after the closing date of this announcement: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level or GS-7. Examples of qualifying specialized experience for this position include: Providing office management and operational support services to senior executives such as planning, organizing, coordinating and managing administrative functions (e.g., preparing correspondence, documents and reports, scheduling meetings/conferences and coordinating travel). OR Directly related graduate education. As a general rule, education is not creditable at NB-IV and above for most clerical/administrative support positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. OR An equivalent combination of education and experience. AND Typing proficiency of at least 40 words per minute. The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To receive any credit for your work experience, please indicate dates of employment by month/year, and indicate the number of hours worked per week, on your resume. Education Please see Qualifications section for education. Additional Information This position is excluded from the bargaining unit. Salary range includes geographical pay. Additional Information regarding Large Bank Assignments - Selectees from Large Bank job postings may be assigned to any of the Large Financial Institutions within a Metropolitan work area and should expect work assignments in more than one institution within a Large Bank City: New York City Metro Area includes: American Express, Citibank, FlagStar, HSBC, JPMC, Morgan Stanley, MUFG, RBC and Wells Fargo as well as field staff assigned to International Banking Supervision. If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes. We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official. We may select from this announcement or any other source to fill one or more positions. The candidate selected for this position may be credited with directly related non-Federal experience for annual leave purposes if eligible and considered appropriate. Click all links in this vacancy announcement to view additional information and instructions. Must be a U.S. citizen or U.S. National - Please refer to 'Conditions of Employment.' Click 'Print' to review the entire announcement before applying. The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, . To learn more, please visit our page at: Treasury.gov/fairchanceact.
Created: 2024-09-23