Business Support Specialist
ITC Defense - Charleston, SC
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Location: Charleston, SC Position: Business Support Specialist Overview: ITC is seeking a dynamic and detail-oriented Business Support Specialist to join our team. In this hybrid role, you will be responsible for coordinating various operational activities while providing comprehensive business support across departments. This position requires a proactive individual with excellent organizational skills, the ability to multitask, and a strong foundation in administrative processes. The ideal candidate will have a keen attention to detail and be proficient in Microsoft Office suites. Responsibilities: Assist with coordination of day-to-day operational tasks to ensure smooth workflow across departments. Assist in the development, implementation, and monitoring of operational processes and procedures. Manage office supplies and inventory, ensuring timely procurement and efficient use of resources. Assist with vendors, suppliers, and service providers to maintain relationships and ensure service levels are met. Provide administrative support to various departments, including scheduling meetings, preparing reports, and maintaining records. Help departments by performing administrative services including filing, mailing, paying bills, running errands, managing office supply inventory and completing project-based assigned work. Assist with the review and processing of contracts, ensuring compliance with company policies. Conduct preliminary reviews of financial documents, including invoices, expense reports, and budget summaries. Support the finance team in basic accounting functions such as data entry, reconciliations, and tracking expenditures. Provide direct support to executive leadership, including calendar management, travel arrangements, and meeting coordination if requested. Prepare presentations, reports, and correspondence on behalf of executives. Handle confidential information with the highest level of discretion and integrity. Identify opportunities for process improvements and assist in implementing changes to enhance efficiency and optimize operational effectiveness. Assists with the flow of all aspects of business for an organization. Assist with the preparation/development/review of development of reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings, based on past, present, and expected operations. Analyzes data using basic statistical methods, interprets results, and summarizes data analyses for executive review. Supports staff in conducting contractual compliance audits, processes complaints, and develops and prepares data and necessary documentation for internal and external reports. Reviews customer contracts, orders, and invoices to ensure compliance. Utilizes knowledge of accounting principles related to classifying, recording, and summarizing data and making computations to compile and keep financial records. May assist in the maintenance of budgeting systems that provide control of expenditures made to carry out activities. Assist with contract and price negotiations with office vendors and service providers. Assist in developing and maintaining project control and project management processes. Develop and maintain project forecasts and provide recommendations to management. Assist in drafting subcontract funding modifications. Assist in developing cost/price proposal volumes for prime and subcontract proposals. Support proposal reviews. Develop periodic project reports for internal and external users including formal Contract Data Requirements List (CDRL) submissions. Other duties as assigned Minimum Qualifications: Bachelor's degree in Business Administration, Operations Management, or a related field. 1-2 years of experience in an administrative, operations, or business support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong attention to detail and excellent organizational skills. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Preferred Qualifications: Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management tools or software. Familiarity with basic financial principles and accounting processes. Experience in contract review or legal documentation. Why work at ITC Defense: Employer Supplemented Health Insurance Employer Paid Dental and Vision Insurance Employer Paid Life and AD&D Insurance 3% Biweekly 401(k) Contribution Paid Time Off Tuition and Certification Reimbursement Competitive Salaries with Performance Incentives A positive working environment with supportive teammates and leadership ITC Defense Corp. is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or protected veteran status. U.S. Citizenship is required for most positions. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Employment with ITC is at-will. For further information on our equal opportunity protections as part of the employment process, please see and ACCESSIBILITY- Candidates must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodation may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for purposes of participating in the application/selection process with ITC. Please refer to our website for further information on all our EEO/VEVRAA policies. Thank you for your interest in ITC Defense Powered by JazzHR
Created: 2024-09-23