Administrative Assistant

Overview The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services. The Finance Department at our Eastern Territorial Headquarters has an opening for an Administrative Assistant. The primary purpose of the Administrative Assistant is to provide secretarial support to the Assistant Territorial Finance Secretary, Territorial Finance Secretary. Territorial Director of Corporate Finance (DOCF) and Territorial Controller, in expediting the workflow for these offices with minimal supervision. Based in West Nyack, NY t his position requires approximately 35 hours of work per week and may be eligible for a hybrid work arrangement . Responsibilities Territorial Finance Council (TFC) Prepare, process and distribute: the agenda, minutes, NOA's and correspondence Responsible to enter TFC items in TSAMM - ensuring accuracy, consistency, grouping of agenda items and journal all issues within TSAMM Handle all correspondence for the USETFC email account Continually review procedures and update accordingly for back up personnel Maintain a bring up system (BUP) for Territorial Finance Council Maintain the Mission Support Database (THE HIVE), by making appropriate entries subsequent to TFC decisions Personally provide for the clerical, administrative and communication needs of the office of the ATFS,TFC, the DOCF, Territorial Controller and staff when needed Assist on inquires and relay messages Process incoming and outgoing mail for the AFS/TFS as requested Assist maintaining calendar entries Order department office/kitchen supplies Organize and schedule meetings, preparing materials when necessary for all participants During External Audit season, produce and route correspondence to and from External Auditors, as directed Process corporate documents on behalf of the department via Legal database as needed. Handle department notary duties as needed. Maintain the Out of Office database for the department Maintain Smartdata for the department corporate card Maintain department lists upon any changes in personnel or officer appointments Back up for mail: sorting and drop off Department Logistics: coordinate special events for department Maintain Territorial Command Personnel Listing Maintain minutes for standardization meetings Maintaining and procuring of office equipment as needed. Qualifications Associate's degree 1-3 years of related experience Excellent Communication skills, both oral and written Discretion and high level of confidentiality are imperative Advanced technical skills: Word and Excel Knowledge of PowerPoint, Publishers, Adobe Acrobat, Lotus Notes, TSAMM Ability to work independently and with initiative Ability to multi-task and prioritize Sound judgement and a calm, professional demeanor Notary - a plus What We Offer Generous Medical, Dental, Vision Benefits TSA paid Life Insurance for Employees Additional life insurance options for employees On-site cafeteria Paid Time Off - Vacation, Sick, Personal days 403(b) retirement savings plan Non-contributory Pension Plan Professional Development Education Assistance Free, on-site Fitness Center Federal holidays Opportunities to give back and support our communities All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status. 　 Job LocationsUS-NY-West Nyack Job ID 2024-13247 Category Administrative Compensation Min USD $27.47/Hr. Compensation Max USD $31.31/Hr. Type Regular Full-Time

Created: 2024-11-02