Executive Assistant

About Us Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role The Executive Assistant (EA) will provide comprehensive support to the leaders of our Global Trading team. This role serves as the key gatekeeper and coordinator for the executives, requiring a high level of judgment, discretion, and outstanding collaboration across a broad community of both internal and external parties. The ideal candidate is an experienced support professional with a demonstrated ability to work with senior executives in a financial or professional services environment. The EA must have exceptional attention to detail in a logistically intensive, deadline-driven environment and possess a proactive, anticipatory, and problem-solving personality. Responsibilities The EA will manage the overall daily support needs of the team, including but not limited to: Complex and proactive calendar management of both professional and personal commitments Elite Travel Planning and Coordination: Delivering top-tier, comprehensive travel arrangements for executives, ensuring an impeccably seamless and highly personalized experience. This involves orchestrating various types of transportation, often complex and bespoke, with both internal and external parties, while proactively managing the executives' time and swiftly resolving any travel changes, disruptions, and emergencies. Coordinate logistics for internal and external meetings or events Partner with the executive and Human Resources on Year End activities (for example: scheduling performance reviews, compensation discussions, Partner meetings) Provide logistical support for the firm's Global Trading Academy Diligent and effective gatekeeping, triage, and prioritization via phone, email, etc. Develop and maintain strong collaborative relationships with multiple internal and external constituencies Corporate Card expense tracking and reporting Maintain various types of personal and confidential information Detailed materials preparation in Word, Excel, PowerPoint, OneNote and other internal systems Provide cross-coverage and back-up support to other Administrative/Executive Assistants Assist with ad hoc projects and other work as required Qualifications Minimum of 5 years' experience within an administrative role in a professional services organization Experience in the investment management/financial services industry will be viewed favorably Exposure to global contexts, whether professionally and/or personally, will be viewed favorably Proven experience in executive travel coordination. Advanced proficiency in MS Office with an ability and desire to learn new technologies to drive efficiencies Demonstrated strong detail orientation, diligence and overall high work quality Excellent organizational, multi-tasking and prioritization abilities Proactive problem-solving skills and an anticipatory mindset High level of reliability, professionalism and discretion Ability to work under deadlines and to accommodate last-minute changes A strong service orientation, remains calm under pressure and has a positive, can-do attitude with a sense of humor Outstanding interpersonal and communication skills, both verbal and written Typical work schedule is 7:00 am - 4:00 pm with flexibility and overtime as necessary; although this position is not 'on call', occasional off-hours support for urgent matters may be required The firm's current hybrid working policy is minimum 3 days per week in office Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds. As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at . At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: USD 55,000 - 100,000 This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process. Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time) Tracing our history to 1928, Wellington Management is one of the world's largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise. For more information, please visit (

Created: 2024-10-19