Accounting Officer - Department of English - 1024627-...
University of Illinois - Urbana, IL
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This job was posted by : For more information, please see: Accounting Office - Department of English College of Liberal Arts & Sciences University of Illinois at Urbana-Champaign The College of Liberal Arts & Sciences, Department of English is searching for an Accounting Officer to manage the procurement and accounting operations for the department of English. Duties & Responsibilities Process and reconcile expense request transactions for the Department. Process Travel and Expense reports for the Department of English using the associated University systems. Ensuring completeness of expense reports, order logs, accuracy, availability of funds, appropriateness of transaction and conformity to policies and procedures. Correspond with cardholders in regard to departmental policies, procedures, and practices. Assist with training for new cardholders. Manage p-card and t-card, to arrange travel and procure goods for the department as needed. Manage the review and compilation of monthly financial statements. Verify accuracy and appropriateness of transactions reconciled, proper documentation, appropriateness of accounting codes used, and availability of funds. Review account information to ensure appropriateness of depositing to various fund types. Ensure proper documentation provided and retained. Where discrepancies occur, check all possible sources of disagreement, and follow up on resolutions in consultation with the Senior Business Manager. Review and analyze fiscal reports monthly, updating and reconciling to departmental spreadsheets when needed. Assist Records Liaison with management and retention of fiscal files. Rotate files as needed. Recommend requests to be submitted for the purging of those records that exceed prescribed retention periods. Run standard reports for the business office using EDDIE and Document Direct. This currently includes monthly Operating Ledger and General Ledger statements, and Encumbrance reports. Saves and Distributes reports as needed by the business office. May run other standard reports on an occasional basis at the request of the Senior Business Manager or other business office staff. Processes the adjustment entries and requests, including but not limited to journal vouchers. Research and prepare stop payments. Manage and review various tracking sheets to ensure timely completion of fiscal transactions, including payment vouchers, requisitions, purchase orders, and journal vouchers. Back up office reception duties (phone, greeting visitors, copying, scanning). Assist in delivering and retrieving documents to and from various campus offices as required to meet deadlines. Back up Office Manager with scheduling appointments and departmental events and university deadlines for the Department Head. Assist with monitoring and reconciling physical inventory records and reports. Assist in coordinating department inventory, when necessary. Perform other duties as assigned. Required Qualifications 1. High school diploma or equivalent. 2. Any one or combination totaling two (2) years (24 months) from the categories below: A. Course work in accounting, as measured by the following conversion table or its proportional equivalent: 9 semester hours equals two (2) years (24 months) B. Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen (18) months 90 semester hours equals two (2) years (24 months) C. Work experience in bookkeeping, office support, or closely related experience. Successful candidates will have: Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion. Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles. Knowledge of university and departmental policies, rules, and regulations. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures. Skill in active listening and critical thinking. Skill in time management. Ability to communicate effectively with others. Ability to compare numbers and detect errors efficiently. Ability to compile complex financial records and prepare routine financial reports or statements. Ability to make computations with speed and accuracy. Ability to work independently and exercise judgment. Appointment Information This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for this classification is $42,242.98. This position is eligible for a hybrid work schedule (remote work and in-perso
Created: 2024-09-23