Senior Executive Administrative Assistant (Onsite, NYC)

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career, while helping others along the way, come join the Broadridge team. We are seeking a seasoned Executive Administrative Assistant in our 605 Third Avenue, NYC location to primarily support a SVP of Sales Managementand his direct reports. Executive Assistant Responsibilities Provide administrative and related services primarily for Sales SVP and his direct reports and intermittently for their sales team. This includes, but is not limited to calendar and phone management. Must be able to distinguish urgent calls from others and act accordingly. Must be able to handle sensitive information while retaining confidentiality at all times. Calendar management - manages and coordinates heavy, complex meeting schedules with members of the Companys Executive Committee, senior executives and clients. This includes the management of calendars, related correspondence, meeting details, logistics coordination. Events - Manages events, client and executive meetings, and staff meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for these various events and meetings. PowerPoint, Excel and Word Documents Ability to create and edit presentations and reports using PowerPoint, Excel and other applicable software. Prepares electronic files with strong ability to proofread for spelling and grammar. May be responsible to take, transcribe and distribute meeting minutes. Compose and/or type memorandums and letters and all other correspondence. Travel coordination- Manages and coordinates travel arrangements and related meetings, which are sometimes international. Includes the management of calendars, creation of itinerary, travel plans, expense reimbursements, filing, etc. Expense Reports Collect receipts and prepare expense reports for SVP and his direct reports Organization Charts - Maintain and update organization charts on an as needed basis Time & Attendance tracking and approving hours worked and exceptions on a bi-weekly basis Procurement Serve as point person to coordinate the ordering of supplies and approval of new equipment for sales team (laptops, phones, etc) including tracking of eligibility. Client Visits Coordinate resources for client visits to our NYC locations and serve as a conduit to staff in Edgewood coordinating on-site visits by clients. Other administrative and support tasks, as assigned. Reception Area Back-Up Responsibilities may be asked on an infrequent basis and can include: Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately Answer screen and forward incoming phone calls Liaise with facility management vendors and IT department for associated conference room needs Provide basic and accurate information in-person, via phone or email Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Qualifications 8-10 years of experience supporting high profile executives in a similar Executive Assistant role Exceptional knowledge and experience working with PowerPoint, Excel, Word College degree highly desirable Advanced experience with calendar management, scheduling/meeting invitations through email (Outlook) Write professionally, have excellent command of written English, grammar and strong proofreading skills Be adaptable to working with multiple personalities and with all levels of management in fast-paced industry, with short turn-around deadlines and competing priorities Salary range $30.00- $34.00 hourly. Bonus Eligible. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education. Please visit more information on our comprehensive benefit offerings #LI-CS2 Broadridge associates helped us envision our Connected Workplace - a work model that allows associates around the globe, dependent upon their role responsibilities, to take advantage of the benefits of both on-site and off-site work to support our clients, one another, and the communities where we live and work. Our Connected Workplace is grounded in the concept of FACS: Flexible, Accountable, Connected, and Supported, which is our commitment to our associates. FACS supports our strong culture and allows us to achieve business goals while supporting meaningful work-life integration for our associates.We are dedicated to fostering a diverse, equitable, and inclusive environment and committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates can only do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a companyand ultimately a communitythat recognizes and celebrates diversity in all its dimensions. Disability Assistance We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.US applicants: Clickhere (to view the 'EEO is the Law' poster. If you need assistance or would like to request reasonable accommodations during the application and/or hiring process, please contact us at 888-237-7769 or by sending an email to . Broadridge Financial Solutions, Inc. (NYSE: BR) , is a global Fintech leader, delivering technology-driven solutions that drive digital transformation for banks, broker-dealers, asset and wealth managers and public companies. At Broadridge, we are committed to making a difference (. Our unique culture is guided by the Service-Profit Chainthe idea that success is mutual, directly connecting employee engagement, client satisfaction, and the creation of stockholder value. We enable better financial lives by providing the critical infrastructure that powers investing, corporate governance and communications . A certified Great Place to Work, Broadridge is part of the S&P 500 Index, employing over 14,000 associates in 21 countries. Hear from our associates how Broadridge has maintained its culture since the shift to a remote and hybrid working model. LinkedIn ( Facebook Instagram ( Twitter YouTube ( Glassdoor The Muse ( Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. On and off-site working provides flexibility by balancing the needs of our clients, teams, and associates. Our Connected Workplace is grounded in the following concepts: Flexible, Accountable, Connected, and Supported. This approach allows us to achieve business goals while supporting meaningful work-life integration for our associates. Broadridges high-performance teams thrive in a culture based on trust and mutual respect that emphasizes outcomesrather than how, when, and where work is done. We are dedicated to fostering a diverse, equitable, inclusive, and healthy environment. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success. Our goal is to ensure our associates at every level of the organization represent the diversity of the clients we serve and the communities in which we work. We pursue both top-down and bottom-up approaches to advancing diversity, equity, and inclusion initiatives and values into our culture. This is reflected in the varying backgrounds of our over 14,000 associates working in 21 countries around the globe. Learn about our DEI Program here (. We believe that our associates are among our most important assets. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our Connected Workplace where associates may be working on-site, off-site, or using a hybrid model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.

Created: 2024-11-02