Executive Assistant - Willow Grove, PA

Pengate Handling Systems is a powerhouse material handling company that provides various warehousing solutions throughout the Northeast United States. We provide top-of-the-line equipment, service, consultation, parts, and training programs to businesses of all sizes throughout PA and NY with over 450+ teammates across these facilities. What's The Job? The Executive Assistant will provide a high-level administrative support to the Executive Leadership Team. This position will be located in the Chalfont, PA building, The Chalfont facility is going to function as a showplace and meeting space for OEM VIPs and Customers. In addition to supporting the three member Executive Leadership Team, this person will function as the primary point of contact for all site coordination needs. What Will I Be Doing? Here are just a few things you can expect to do daily: Ensure sensitive, confidential information is handled with discretion to maintain compliance and security. Manage calendars, e-mails, phone calls and voicemails for executive leaders. Be the smiling face that can be the first point of contact if the three member Executive Leadership Team cannot be the first point of contact. Convey an understanding and a sense of urgency and action when interfacing with customer and OEM VIP inquiries Arrange and coordinate meetings, including preparing agendas, materials, equipment, catering and necessary logistics. Coordinate executives travel logistics, including accommodations, transportation, and meal reservations. Reconcile monthly expense reports for executive leaders. Be accessible and act as a 'face of the organization' to welcome visiting associates and guests, schedule and coordinate visitors to Chalfont's showroom. Attend and take accurate meeting notes, ensuring follow-up actions are documented, tracked and delegated for timely completion and direction from the executive. Prepare and create PowerPoint presentations. What Makes Me Qualified? (Don't worry if you don't check all these boxes. If you feel you're still qualified, please apply) Minimum 5 years of related experience Outstanding interpersonal skills with the ability to interact well with people at all levels within the organization. Self-motivated, with outstanding organizational and time management skills, and be able to work independently. Flexibility and ability to multi-task within tight deadlines. Exceptional attention to detail. Strong written and verbal communication skills So, What's in It for Me? FREE Basic Health, Dental, and Vision coverage. Additional plans available Competitive Pay Monday through Friday schedule, with typical hours between 7am-4pm 10 Paid Company Holidays Paid Maternity Leave Progressive Company Culture Supportive Management Endless Career Growth Pengate is dedicated to being an Equal Opportunity Employer. We promote and celebrate a diverse workforce and do not tolerate any discrimination. Any and all human relations decisions will not be based on persons' race, color, religion, sex, national original, marital status, disability, genetic information, age, veteran status, or citizenship. All potential hires are subject to pre-employment checks which include but are not limited to background checks and drug screenings. In addition, we will provide reasonable accommodations for individuals with disabilities. Should you require an accommodation in completing an application, interview, or pre-employment requirement, please reach out to our Talent Acquisition team at

Created: 2024-11-02