Senior Advisor, Real Estate Services

Job Description DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including: Recruiting, hiring, and training City employees. Managing 55 public buildings. Acquiring, selling, and leasing City property. Purchasing over $1 billion in goods and services for City agencies. Overseeing the greenest municipal vehicle fleet in the country. Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do. The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York and consists of six distinct units: Portfolio Planning and Management (PPM), Leasing, Design & Project Management (D&PM), Strategic Real Estate Initiatives, Planning, and Financial Services. The RES Line of Service meets the different real estate needs of City agencies including the following: negotiation of leases; the architectural design and project management for construction and renovations of over 22 million square feet of privately owned space and 15 million square feet of City-owned space; the acquisition and disposition of real estate; performing zoning and land use analyses; enforcement of space standards in office design; overseeing the equitable allocation of city-owned and leased space for agency use. The Senior Advisor for Real Estate Services will report directly to the RES Deputy Commissioner and serve on the senior leadership team to provide executive and strategic direction for the management of RES's leased and city-owned property portfolio. Under a new cost savings initiative to maximize utilization of City-owned space and to minimize real estate costs, the Senior Advisor will play a crucial role in redefining the parameters of RES projects to make the use of space more efficient. They will provide expertise crucial to maximizing utilization for the city's property portfolio including space management, client agency planning, portfolio programming, equitable space allocation, and the enforcement of space standards in city-owned and leased space. The chosen candidate will provide effective management of the entire leasing process for DCAS's client agencies and provide critical support and oversight to ensure that negotiated lease terms and conditions are in the best interests of the City. This position will also oversee coordination for the design and project management of leased and City-owned space including programming, preliminary design, scope of work development, cost estimating, space measurement verification, and construction administration for maximum efficiency. Job responsibilities include, but are not limited to: Identifying and managing the evaluation and acquisition processes, including purchasing and leasing for agency sites throughout the City of New York. Reviewing and negotiating leases, renewals, assignments, and lease terminations. Communicating with lines of service including the Offices of the Commissioner, General Counsel, Procurement, Financial and Budget Management, and Energy Management. Present key real estate options and key strategies to all RES internal units with expertise in Portfolio Planning and Management, Design & Project Management, and Leasing. Communication with external real estate brokers, landlords, and property managers. Collaborate and align with unit teams to identify & share best practices, procedures, and methodologies. Achieving objectives such as consolidating agency footprints, reducing rent where feasible, maximizing utilization of existing spaces, co-locating agencies, and analyses of strategic acquisitions. Coordinate with client agencies to develop proposed solutions including analyses of personnel and equipment requirements. Work with the RES team of Portfolio Managers charged with maintaining the inventory of City-owned and leased real estate portfolio, analyzing the efficiency and utilization of existing space allocations and documenting changes in occupancy and utilization. Ensure optimal real estate solutions by collaborating with asset and building management teams to evaluate, select and negotiate terms and lease provisions for prospective locations; this will also include expansions and relocations of existing space. Optimize space utilization through partnership with design and construction to incorporate needs analysis, workplace and engineering standards, and planning models for interior fit out specifications. Develop and execute real estate transaction practices and structures to meet City of New York goals by negotiating term sheets, Letters of Intent, and reviewing construction documents. Participate in the drafting of leases, licenses, and other real estate related contracts. To Apply: Please go to cityjobs.nyc.gov or for current NYC employees and search for Job ID#595609. NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. Qualifications A baccalaureate degree from an accredited college and four years of satisfactory, full-time experience of a nature to qualify for the duties of the position, at least 18 months of which must have been in an administrative, managerial or executive capacity or supervising personnel performing activities related to the duties of the position; or' Education and/or experience equivalent to '1' above. However, all candidates must have the 18 months of administrative, managerial, executive or supervisory experience described in '1' above. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Created: 2024-11-02