Clerk/Election Specialist I/II/III - Extra Help
shasta county - Redding, CA
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THE COUNTY OF SHASTA INVITES APPLICATIONS FOR Clerk/Election Specialist I/II/III - Extra Help CURRENT VACANCY IS WITHIN THE SHASTA COUNTY - COUNTY CLERK/ELECTIONS DEPARTMENT ORAL EXAMS ARE SCHEDULED ON A CONTINUOUS BASIS SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS SEE SPECIAL REQUIREMENT SECTION REGARDING POSSESSION OF A VALID DRIVERS LICENSE RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED FINAL FILING DATE: CONTINUOUS SALARY INFORMATION Clerk/Elections Specialist I - Extra Help$17.14 - $21.88 APPROXIMATE HOURLY Clerk/Elections Specialist II - Extra Help$18.90 - $24.12 APPROXIMATE HOURLY Clerk/Elections Specialist III - Extra Help$20.84 - $26.60 APPROXIMATE HOURLY ABOUT SHASTA COUNTY Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE POSITION Clerk/Elections Specialist I -Under supervision, coordinate and perform election activities and information systems keying; learn and interpret and implement statutory regulations and policy ' prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing; determine appropriate fees on official filings; certify identity of applicants. Clerk/Elections Specialist II -Under general supervision, coordinate and perform journey level election activities and information systems tasks; interpret and implement statutory regulations and policy; prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing, determine appropriate fees on official filings; certify identity of applicants. Clerk/Elections Specialist III -Under minimal supervision, coordinate and perform a wide variety of highly responsible, specialized, and technical election activities and information systems tasks; perform special assignments; may serve as a lead worker and provide training and work assignments to a group of Clerk/Elections staff; and perform related work as required. Extra help positions are hourly employees that may work up to900hours in a fiscal year (July 1-June 30). Benefits are not included. IDEAL CANDIDATE The ideal candidate will have a flexible schedule but will be available one month prior to the election and the month of the election. This position does not include benefits and is not full time. The ideal candidate will be organized, a good listener and will follow instructions given to them by supervisor. DISTINGUISHING CHARACTERISTICS Clerk/Elections Specialist I-Clerk/Elections Specialist I is an entry-level class in the series. Incumbents perform functions with limited responsibility. The duties performed are of a less complex and more routine nature, increasing in complexity with time and training. Work is initially under immediate supervision while learning specific job tasks as performed within the Department's operations. This classification is distinguished from that of Clerk/Elections SpecialistII because employees perform a lower level of tasks and responsibilities than those assigned to the journey level, and work under closer supervision while learning job tasks, progressing to the journey level as procedures and processes of assigned area of responsibility are mastered. Clerk/Elections Specialist II-Clerk/Elections Specialist It is a journey-level class in the series. Incumbents in this class are distinguished from Clerk/Elections Specialist I by the level of responsibility assumed, the complexity of duties assigned, ind pendence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties within this series and must be able to independently run the day-to-day operations of multiple work units within the County Cleric/Elections office. Clerk/Elections Specialist III-The Clerk/Elections Specialist III is the advanced journey level in the Clerk/Elections Specialist series. Positions at this level differ from the lower level of Clerk Elections Specialist I/II by the complexity and difficulty of the work performed. The Clerk/Elections Specialist III class may provide supervision and training to assigned staff and may participate in special projects such as audits and/or quality control reviews. EXAMPLES OF ESSENTIAL DUTIES Clerk/Elections Specialist I: Participate in the day-to-day operations of the candidate services section; provide factual information over the telephone and in person to the public regarding simple election procedures; assist with the maintenance of precinct and absentee supplies, voting booth maintenance, and packing operations. Oversee, monitor and participate in the day-to-day operations of the Voter Registration/Outreach Section including responsibility for all voter registration records, backup and maintenance of voter rolls, record verification procedures, signature checking control; issue and receive absentee/mail ballots and process for counting. Receive, prepare and enter source documents, verify accuracy of data entered; maintain records; apply daily transactions to the elections management database system; Refer various technical manuals to determine and implement processing and operating procedures; verify data processing outputs for accuracy; participate in the day to day operations of the Clerk functions of the office; accept and process applications for marriage licenses and passports; administer oaths and explain to applicants their further responsibilities; accept and process fictitious business name statements; file and process voter registration; file Grand Jury reports; register process servers and professional photocopiers and issue appropriate identification cards; and provide appropriate forms. Participate in the maintenance of filing and record keeping systems. Prepare routine and non-routine correspondence, reports, communications, memorandums, etc. to provide information, answer inquiries, and/or respond to requests. Other duties as assigned. Clerk/Elections Specialist II: Under general supervision, employees exercise considerable initiative and judgment in applying general instructions to a variety of situations requiring detailed knowledge of federal, state, county and municipal election laws, administrative rules and guidelines, procedures and policies related to specific aspects of the department. Participate in the day-to-day operations of the candidate services section including responsibility for all candidate filings; distribute and explain the candidate guideline manual, assist the public with questions about state mandated programs regarding conflict of interest and campaign disclosures; provide factual information to public regarding election procedures; prepare and maintain both paper and digital election files, assist in preparation of county voter information guide, proof and mail. Participate in the day-t
Created: 2024-09-20