Office Coordinator
GEM Industrial Inc. - North Ridgeville, OH
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The Office Coordinator will play a crucial role in maintaining office efficiency and supporting the administrative needs of the team. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. JOB RESPONSIBILITIES: Provide comprehensive administrative support to the Project Managers, Site Supervisors, Safety Department, and other team members. Serve as the first point of contact for visitors and clients, ensuring they are greeted and directed appropriately. Answer and direct phone calls, emails, and other correspondence. Assist in the planning and execution of company events and meetings. Assist with the preparation of reports, presentations, and other documents. Prepare construction contracts, bids, and proposals. Prepare weekly manpower lists. Compile and submit weekly expense reports by the deadline. Create weekly payroll checklist and distribute payroll checks to the appropriate personnel. Following up with customers bi-weekly regarding past due invoices. Set up and manage filing systems to record information, update paperwork, and maintain documents, such as correspondence. Create job folders & corresponding job list electronically. Order customer background checks and driving record requests for associates, as needed. Coordinate office maintenance and repair activities with vendors and contractors. Receive, sort and distribute incoming mail, and prepare outgoing mail. Distribute Safety Meeting & Safety Summary information. Maintain office supplies inventory by checking stock and ordering new supplies as needed. Set-up & restock conference rooms for meetings daily. Order and distribute snacks for office and warehouse. Ensure the office is clean, organized, and presentable at all times. SKILLS: Strong communication skills. Must have good time management skills. Must be organized, detail-oriented and able to work independently. Ability to identify problems and offer possible solutions. Skilled typist with strong computer skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PDF applications (Adobe Writer, BlueBeam Revu, etc), and web conferencing applications (Teams, Zoom). Excellent verbal and written communication skills with the ability to critically review communications and offer suggested corrections. Ability to multitask and prioritize tasks effectively. Professional and friendly demeanor. Able to adjust to unexpected changes in priorities while maintaining excellent customer service and staying within established processes and procedures. Working knowledge of terminology and documents used in commercial and industrial construction industry preferred. EDUCATION/EXPERIENCE: Three or more years of administrative experience in related industry preferred. A minimum of a high school diploma or GED is required. College education in business or construction management is beneficial. Proven experience as an office coordinator, administrative assistant, or similar role. Interested parties should apply on our website at GEM Inc. is an Equal Employment Opportunity Employer.
Created: 2024-09-20