Administrative Assistant II- Facilities
Baltimore City Community College - Baltimore, MD
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Description/Job Summary Provide administrative support to the Facilities Dept. Track and monitor purchases. Entering requisitions into Banner. Responsibilities/Duties Organize and track Facilities information, data, time and resources Provide quality customer service, information and assistance to employees, students and visitors Manages reception area and conference rooms Maintains office equipment and common area supplies Enter requisitions in Banner. Track and monitor all requisitions. Composes letters and memos for review and approval Greet visitors, answer phones, and responds to inquiries. Assumes ownership of service issues and works within scope of authority and appropriate guidelines and resources to meet needs and resolve problems. Works to develop and maintain positive working relationships with co-workers, customers and students Prepare agendas and take minutes for meetings Seek out customer input to better understand their needs and develops ideas for how to meet those needs. Promptly responds to request and inquiries with accuracy and courtesy. Works to develop and maintain positive working relationships with co-workers, customers and students. Plan events and activities in advance to ensure that all assignments are completed in a timely and quality manner Contact vendors for quotes and assist the facilities department with tracking inquiries and requests. Other duties as assign. Required Qualifications AA Degree in a related field At least 5 years work experience in a Facilities Department At least 5 years working in a high pace and high demand department/organization. Proficient in Word, Excel, and PowerPoint Preferred Qualifications Bachelor's Degree in a related field At least 10 years work experience in an At least 10 years working in a high pace and high demand department/organization.
Created: 2024-09-20