Executive Assistant
Actalent Services - Hanover, MD
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Actalenthas an immediateinternalopening for anExecutive Assistantto two of our Vice Presidents at ourGlobal HeadquartersinHanover, MD!Schedule:Internal | PermanentFull Time | Monday - Friday | 8:00 AM - 5:00 PMHybrid | 4 days in-office, 1 day remoteCompensation / Benefits:Salary Range: $55,000 - $65,000Bonus: $2,000 annuallyBenefits: Medical, Dental, Vision, Prescription, 401(k), PTO (20 days + 6 Holidays), Profit Sharing, etc.Job Summary:The Executive Assistant provides a high level of administrative support to (2) Vice Presidents. The Executive Assistant also serves as a liaison to leadership and senior management teams at Actalent Global Headquarters. The Executive Assistant must be creative and enjoy working in an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Essential Functions:Provide high-level administrative support to 2 Vice Presidents; including managing an extremely active calendar of appointments; scheduling meetings and conference calls; preparing expense reports; arranging complex and detailed travel and accommodation plans, itineraries, and agendasAct as the liaison between the Executive team and all departments as well as outside partners on all matters pertaining to the executive operation of the organizationPrepare Word, Excel, PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organizationMaintain financial reports for the DFO and finance teamManage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the companyPlan meetings and events of varying sizes and scope; tasks include, budgeting, content development, registration management, attendee communications, agenda management, travel and hotel accommodations, menu selection, AV requirements, preparation and distribution of program materials and onsite coordinationAct as lead project manager for internal meetings and events to ensure deliverables are met in a timely mannerPartner closely with the senior leaders in support of company objectivesMinimum Education/Abilities/Skills:Associate degree or its equivalent3-5 years of related experience requiredAdvanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)Event and project management experience requiredStrong organizational skills and excellent attention to detailExceptional interpersonal, written, and oral communications skillsDemonstrates proactive approaches to problem-solving with strong decision-making capabilityStrong business acumen and understanding of operational issuesHigh degree of professionalism, integrity, and discretionAbility to react with appropriate levels of urgency to situations and events that require quick response or turnaroundAbility to partner with VP's remotelyDemonstrate flexibility to quickly adapt to new circumstances as they arise.Special Requirements:Some travel requiredAbout ActalentWith global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.Our CultureThe Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:Bringing their best selves to work every day in terms of caring, competitive spirit and characterLeading by example and working with purpose and prideCommitting to fostering an inclusive and safe workplace where everyone can be their authentic selvesOur CommitmentActalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.Actalent PRIDEEmpowered Women at ActalentBIPOCMilitary and First ResponderStrong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)Our Corporate Social Responsibility Strategic PartnershipsWe form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:BEYA - Black Engineer of the Year AwardsSHPE - Society of Hispanic Professional EngineersWomen of Color Stem ConferenceLinkage’s Women in Leadership InstituteGirlstartSAE FoundationSMASHNational Urban LeagueSASE - Society of Asian Scientists and EngineersAllegis Group FoundationThe Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices#actalentinternal #LI-OnsiteNo
Created: 2024-09-19