Accounts Payable Coordinator
Pennrose - Philadelphia, PA
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Responsible for overseeing the accounts payable function for all assigned developments and properties including contractor AIA payments, professional fee payments, mortgage payments, utilities, and special payments. Assists Accountants with AIA Contract payments, month-end accruals, cash cut-offs, and variance analysis.The Accounts Payable Coordinator will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and collegiality among development and property team members, to meet the financial and operational goals while following company policies and procedures and applicable regulationsDuties and ResponsibilitiesAdministers invoice processing, including managing workflows timely and accurately, posting approved invoices into Yardi system, tracking invoices held for payment, and follow up reporting to appropriate managers.Ensure bills are entered correctly, such as accurate entries of company, job cost code and amountEnsures all signed checks and remittance advices are mailed out promptlyWorks with Development Accountant and Controller to address cash shortagesSubmits prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments, utility bills, and business taxesResponds promptly and courteously to all vendor requests and calls regarding payment informationWorks with vendors on billing errors, missing information, etc.Reconciles vendor statementsPerformance MetricsWorkflows are kept current with accurate informationPosting of approved payables timelyAccuracy of vendor informationPositive department feedback from internal and external customers.Ability to maintain performance at a high level during challenging situationsExpert in multi-tasking and triaging prioritizationExcellent analytical and organization skillsStrong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externallyRelationships and ContactsReports to: ControllerSupervises: N/ARequired Education and Experience:High School diploma or equivalent2 or more years’ experience in accounts payable requiredReal Estate experience preferredExperience utilizing Yardi software preferredWorking Conditions:Ability to work periodic flexible hours is required.Ability to perform in a busy, multi-tasking work environment.Ability to pay close attention to detail and adhere to strict deadlines
Created: 2024-09-16