Executive Assistant
IST Management Services, Inc. - Greenwich, CT
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Consider a new, rewarding career today as an Executive Administrator - Receptionist with IST Management Services! Ideal candidates have experience in reception/front desk services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional career!About UsIST Management is a business process outsourcing company. We have over 1,800 employees, in business over 27 years with operations in over 38 cities across the U.S. We provide facilities management including copy, mail, and records management services. We also provide e-Discovery services including processing, hosting, court reporting, collections/forensics, managed review, and managed services. IST Management is a Relativity Certified Provider.IST Management Services was selected as one of the fastest-growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work for, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We’re a proud partner of the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!Benefits Include: Medical, Dental, Vision, STD, LTD, Life, 401k, Paid Time Off, 7 paid holidays, pet insurance and Bonus IncentivesCompensation: $65,000.00-$65,000.00 salaried compensationSchedule: Monday-Friday, 8am-5pm. No nights or weekends!Executive Administrator - Receptionist duties include:Smiling, greeting visitors and employees upon arrival Handle inquiries (phone, email, chats, etc. and direct accordingly)Manage ID badging and assist with access control issues Assist with client and employee parking (daily stickers, parking permits)Escalate calls and requests as necessaryConference Room duties include:Manage meeting rooms for client occupancyManage meeting room availability and scheduling for ExchangeManage all meal/coffee requests for client meetingsManage milk and daily breakfast counts with catererAdministrative support duties include:Input invoices for processing/create PO's for vendorsManage employee uber and meal accountsAssist with internal office movesManage business card ordersAssist with new hire orientations as neededAssist with hoteling seats/officesOther tasks as assigned to support client and site needsJob Requirements:Prior receptionist experience ; Must be computer savvy-including Microsoft Office productsHigh School Diploma or GEDProfessional appearance and demeanor- Must have high level of professionalism; Excellent communication skills both verbal and writtenAbility to effectively work individually or in a team environment; Competency in performing multiple functional tasksAbility to meet employer's attendance policyAbility to lift up to 50 pounds with aid as needed, extended periods of walking and standing; Reliable transportation to and from workWillingness to cross-train for other job functionsIST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completingyour application for employment, please let us know by informing our Talent Acquisition team. Contact information here: https://www.istmanagement.com/talent-acquisition-teamPlease respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Created: 2024-09-13