Office Administration & Facilities (Jr)

Guggenheim Investments is seeking a professional and proactive Facilities Administrator to support Guggenheim Investments Office Administration team.Daily maintenance of the facility and reporting/resolving facilities related issues or requests Maintenance of floor plans and assistance with space planning using EvolveCoordination and scheduling of employee workstation moves with the IT HelpdeskServe as a liaison with building management and the Director of Administrative ServicesScheduling, coordination and supervision of vendor work with the Building including the day porter service.Assist with the set-up and breakdown of internal and external eventsAssist with building IDs, guest badges and registration with building security, as well as enforces all necessary company security measuresProcess and track relevant facilities invoices and monitor spendAssist with facilities projects including build-outs, demises, and reconfigurations of internal spaceImplement and socialize new facilities proceduresAssist in the response of any facilities related issues like power outages, leaks, HVAC issues, etc.Plan, coordinate, and facilitate safety and evacuation meetings and drills as requiredDevelop, distribute, and maintain emergency communication protocols and documentation, which may include emergency contact trees, emergency response hierarchy, and other records. Onsite management in the event of an emergency or power failure.Order, stock and maintain all pantry snacks, beverages, machines, and storage closets Maintain office and copy room supplies including binding supplies and tonerAssist with facilities projects, maintenance contracts, and space planningAssist in the response of any facilities related issues like power outages, leaks, HVAC issues, etcSet-up and clean up beverage and catering service in conference roomsPrint and bind client presentations as neededAssist with onsite or offsite Events as assignedRun errands for Managing Partners as requestedCoordinate with IT on necessary maintenance and office or conference room projects2+ years of relevant experienceBachelors Degree Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturityAbility to be successful in a deadline driven environment while still maintaining strict attention to detail and proper prioritization.In-office 5 days a weekMust be available for overtime and weekends as necessaryMust be able to perform physical tasks that include but are not limited to lifting up to 20 pounds, ascending a latter, furniture moving, painting, etc.Annual base salary between $65,000 to $85,000.The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.Guggenheim Investments is the global asset management and investment advisory division of Guggenheim Partners, with expertise in fixed income, equity, and alternative strategies. We focus on the return and risk needs of our diverse client base that includes insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, wealth managers, and high net worth investors.#Guggenheim Investments is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimInvestments.com and follow us on LinkedIn.

Created: 2024-10-19