Executive Administrative Assistant
Pep Boys - Bala Cynwyd, PA
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Position SummaryThe Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.Responsibilitiesu0026bull; Maintains and manages the overall administrative support for executivesu0026bull; Manages active calendar of appointments, schedules meetings, coordinates travelu0026bull; Composes and prepares correspondence, plan itineraries and agendasu0026bull; Screens incoming calls and emails, prioritizing and ensuring prompt follow-upu0026bull; Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or responseu0026bull; Communicates on behalf of executives and serves as a gatekeeperu0026bull; As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approachu0026bull; Provides clear and direct communication between executives and internal departmentsu0026bull; Partners effectively to keep executives well informed of upcoming commitments and responsibilitiesu0026bull; Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technologyu0026bull; Coordinates and prepares agendas for meetings and distributes notes accordinglyu0026bull; Prepares and reconciles expense reportsu0026bull; Create memos, letters, reports and distribute as neededu0026bull; Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlinesu0026bull; Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executiveu0026rsquo;s ability to lead the company effectivelyRequirementsu0026bull; Min 3-5 yearsu0027 experience, preferably in supporting a C-level executiveu0026bull; Bacheloru0026rsquo;s degree preferredu0026bull; Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoomu0026bull; Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detailu0026bull; Excellent communication - verbal, written and interpersonal skillsu0026bull; Ability to build strong relationshipsu0026bull; Highly resourceful with the ability to be extremely effective independentlyu0026bull; Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of serviceu0026bull; Team player with a professional demeanor and positive attitude
Created: 2024-09-07