Office Coordinator

LHH has a client in Cambridge, MA who needs a Office Coordinator on a temp to hire opportunityThis is a great chance to get in with a reputable company to advance your careerOffice Coordinator Job Summary:Performs support for general operations needs and is responsible for daily interaction with tenants who require facilities services. Operates site-based facility work order management system, runs daily/weekly/monthly reports as needed. Edits and schedules, preventative maintenance & unscheduled work order for facilities personnel. Assist with everyday needs of facilities as directedEssential Duties and Responsibilities: Event coordination and planning (catering, supplies, decorations)Scheduling and coordination of conference room and set ups for BRIC personnel.Keeping calendar, tracking, and delegating room set ups with StaffPoint of contact for executive management/admins for emergency facility issues - work with facility manager to address - follow up with Client.Ordering supplies for facility staff, facility manager, various BRIC employees (projectors, lamps, TVs, janitorial items)BRIC P Card management - obtaining receipts, submitting to accounting personnel.Report to FM and follow up with BRIC employees on hot/cold calls.Scheduling technician jobs (picture hanging, furniture) through system and communicate with ClientOn call lists - sending reminders and updates to security and facilities staff. Approving, assigning and delegating all unscheduled work requests in Infor EFS staff and janitorial account manager.Attending building analytics meeting with BMS vendor, Schneider Electric - creating corrective work orders in InforWorking with copy center to create signage/documentation for BRIC employees - placing around site.Obtaining vendor quotes/estimatesPerforms administration support including employee training, timecards, ordering, vendor management, scheduling, safety, reporting, dictation, Purchase Order coordination, and any other such task assigned by supervisors.§ Acts as liaison for tenants in building, assuring work orders are performed in accordance within the system. Conducts daily reviews via Infor, of open and closed work orders. Follows up with work order initiator/tenant ensuring their work request was fulfilled and closed out properlyAssist with vendor management by coordinating outside contractor schedule and contact information.Conducts daily/weekly reporting on open work orders for supervisor review.Keeps accurate files of all office related issues, and personnel. Ensuring files are up to date and municate with supervisor on the work performed and present status of work orders and preventive maintenance.Will attend weekly staff meeting and safety training.Conducts additional training as assigned.Provides information for input to client work order tracking system to initiate work orders for unscheduled jobs, develop materials lists for ordering, and may be required to provide support.Education and/or Experience One-year certificate from college or technical school or one to three months' related experience and/or training; or equivalent combination of education and experience.Title: Office CoordinatorLocation: Onsite. Cambridge, MAPay: $31.25/hourType: Contract to HireIndustry: Facilities MaintenanceIf you have an interest in the Facility Coordinator role, please apply nowPay Details: $31.25 per hourSearch managed by: Ryan Paul Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.

Created: 2024-10-19