Production Assistant, Events

Position Overview: The Event Production Assistant is an essential part of the team. They work closely with the entire event team and is responsible for coordinating details and tasks involved in planning and executing business to business and B to client corporate events ranging in audience size and scope. Responsibilities: Provide support at events Create and maintain event files and assist with event close-outs. Input and update events on the event calendars. Assist in supporting and executing client events Coordinate/manage/distribute all internal documents Develop/manage event schedules and checklists Produce/manage event binders Confirm deliverables with all parties prior to event Support team in fostering a positive relationship with internal/external clients Assist with the creation and production of event materials including nametags, programs, flyers, seating charts, invitations, guest lists, and other event related items. Research event vendors and venue locations to host events. Assist with coordination of components of events to include placing catering orders, helping with supply purchases, booking airline and hotel travel, payment of invoices, etc. Pack and ship materials for use on site Organize and ship event kits to event site Manage event kit inventory Contribute to the overall success of events by performing other duties and responsibilities as assigned Travel to and onsite management of specific events (up to 20%) Other duties as assigned Qualifications: Bachelor degree preferred, but not required 1-2 years' experience in production preferred, but not required Experience in a multi-tasking and prioritizing assignments under high pressure in a fast-paced environment Strong Excel skills Familiarity with working with multiple cross-functional partners Strong communication skills Capable of handling various responsibilities and multiple projects simultaneously while operating independently Superior organizational and communication skills Able to work long hours, nights, weekends as needed Ability to lift up to 50 lbs Proficient in Google Drive and Microsoft Office Strong attention to detail, a positive attitude, and a team player Excellent written, verbal and interpersonal communication skills Company Overview: Sparks is a live + digital brand experience agency. We specialize in creating connection--real human connection--onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world. We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can-and we welcome your ideas to do so. Think you've got what it takes to hang with us? We've built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn't feel so much like, well, work. If you share our mindset, we should chat. We've always got our eyes peeled for smart, hungry people who think that what we do isn't so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too) our greatest benefit comes from the amazing people you'll interact with daily, who will challenge and push you to think harder, be more creative and love what you do. Sparks, a Freeman company, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Created: 2024-10-19