Office Manager
UHY LLP - New York City, NY
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THE FOCUS IS YOU:At UHY, smooth processes and systems are the key to our success. We are seeking a results-driven Office Manager/Director of Office Administration with strong leadership skills and a personable disposition. The ideal candidate has a natural ability to handle anything that might come their way. Within this role, you will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency and safety. Your superior organizational skills and strategic planning will assist our organization in harmonizing operations, improving employee performance, and enhancing our business model. Not only will your results allow us to achieve organizational productivity, you will nurture the pleasant work environment our employees love. If you are a passionate self-starter, UHY is the place for you!WHAT YOU WILL DORegular duties include (but are not limited to):OFFICE MANAGEMENT AND FACILITIES MAINTENANCEResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitoredIdentify opportunities for process and office management improvements, and design and implement new systemsEnsure office efficiency is maintained by carrying out planning and execution of furniture procurement, layouts and office systemsDevelop and implement a facility management program including preventative maintenance and life-cycle requirementsResponsible for developing standards and promoting activities that enhance operational procedure; Partner with HR to maintain office policies as appropriate Oversee and support all administrative duties in the office and ensure that office is operating smoothly; Evaluates department staffCoordinate with IT department personnel on all office equipmentManage relationships with vendors, external contractors and service providers to guarantee all invoices are paid in a timely fashion Maintain a safe and secure working environment; Ensuring all utility systems are inspected and in accordance with building and governmental regulations Perform review and analysis of special projects and keep the management properly informed MANAGING PARTNER SUPPORTThis Positions reports directly to the Regional Managing Partner and dotted line to Office Managing PartnersManage RMP’s schedules, calendars and appointmentsManage RMP’s travel arrangementsMaintain RMP’s files with 100% confidentialityADMINISTRATIVE DUTIESCoordinate monthly and bi-monthly billing remindersReconcile various accounts on a monthly basisRecruit administrative staff, arrange orientation and ongoing training.Coach, mentor and implement corrective measures for the administrative staff in NYC, Melville and Irvine officesEvaluate and manage staff performanceEnsure security, integrity and confidentiality of office dataWHAT WE ARE LOOKING FOR10+ years of work experience in an administrative/office management roleBachelor's degree in business or administrationHave Real Estate Lease experience for buildouts and expansionsMust have expert level of knowledge with Microsoft Office; Word, Excel and PowerPointExcellent communication and interpersonal skills Exceptional attention to detail Strong organizational and time management skills, and ability to prioritize Solid work ethic and high standard of work productEngaging personality and optimistic outlookExperience developing internal systemsAbility to handle confidential information WHO WE AREREADY TO DELIVERWe take pride in our ability to combine local knowledge with national, regional, and international skills to provide you and your organization with the best resources possible. We harness the power of our network to empower you to achieve your goals, and to ensure we meet or exceed your expectations and objectives. UHY professionals get to know your business inside and out, and work with a solid understanding of what you need to succeed. Our dedication to delivering top-quality client service guides our every move.A LEGACY OF COMMITMENT, GROWTH AND SERVICEWe know what we’re doing. We have deep roots in spotting and nurturing growth opportunities that goes back decades. Today, we are a global provider of exceptional service and part of one of the largest accounting, tax and consulting networks in the world. We’re dedicated to serving clients ranging from the dynamic middle-market to Fortune 500 companies. We believe that having a strong entrepreneurial mindset is key to growth, and we bring that mindset to every client experience.AN ALTERNATIVE PRACTICE STRUCTURE TO BETTER SERVE YOUA licensed CPA firm, UHY LLP offers audit and other attest services to public and private companies. UHY Advisors provides tax and consulting services, to a variety of business sectors.Reach out to us today to learn how we can help you.WHAT WE OFFERGreat Culture| Team-like culture of a small office with the benefits of a large firmCompetitive Compensation| Based on the role, credentials, and experienceComprehensive Benefits| We offer group health insurance, dental, vision, 401K, PTOFor job postings in our New York City location, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the New York City Human Rights Law. This range considers many factors, including but not limited to a candidate’s knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $120,000 to $150,000.
Created: 2024-09-07