Office Assistant - Los Angeles

Description Position at Hudson Pacific Properties At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (Netflix & Amazon), and we're seeking an Office Assistant in Los Angeles, CA. This position will ensure the efficient operation of day-to-day office functions for our corporate headquarters, providing essential support for office services, facilities management, and customer service. This role involves coordinating office supplies, managing meal and catering orders, assisting with mail distribution, maintaining office cleanliness, and offering reception support. The ideal candidate will possess strong organizational skills, attention to detail, ability to work in a team environment, and a proactive approach to problem-solving, and a commitment to professionalism, confidentiality, and a positive work culture. What You'll Do Office and Facility Management Maintain the cleanliness and organization of the office, including cleaning surfaces, mopping, glass cleaning, and managing supplies in common areas. Ensure adequate stock of office supplies (drinks, snacks, and restroom products) across the office and conference rooms. Manage office equipment upkeep, including printers, copiers, and general non-IT office equipment. Coordinate with building management for office repairs and maintenance needs Catering and Meal Coordination Organize and set up catered meals, including lunches and snacks, for meetings or special events. Receive and distribute weekly food deliveries to ensure the office is stocked. Mail and Package Management Sort, deliver, and track incoming and outgoing USPS mail, UPS, FedEx, and messenger packages. Ensure timely and accurate processing of deliveries, coordinating with the relevant team members. Oversee the maintenance of the Pitney Bowes postage machine. Employee Onboarding and Support Assist with the onboarding process for new employees, ensuring they are equipped with necessary office supplies and a clean workspace. Provide support for department-specific needs and maintain an organized office environment. Vendor and Inventory Management Foster relationships with office vendors and suppliers to ensure timely deliveries and service. Conduct weekly inventory counts of office supplies and restock as needed. Process invoices and P-Card expenses. Event and Special Projects Support Assist with special events such as board meetings, VIP client visits, and company gatherings. Help coordinate conference room schedules and appointments for meetings. Provide backup for reception duties as needed. Administrative and Miscellaneous Duties Manage parking validation distribution for employees and visitors. Coordinate messenger and courier services. Update and maintain the internal office phone list. Process and manage access request forms for the building. Perform other duties as assigned. Reception and Client Support Answer phones professionally, direct calls to the appropriate team members, and take accurate messages. Greet and assist visitors, escorting them to the appropriate areas when necessary. Monitor visitor access and ensure security protocols are followed. What You'll NeedHigh School Diploma or GED required. 1-2 years of relevant work experience in a corporate office setting. Strong initiative, problem-solving skills, and ability to adapt to shifting priorities. Exceptional organizational skills, with the ability to handle heavy workloads and meet deadlines. Proficiency in MS Windows, Word, Excel, and PowerPoint. Yardi and Concur software preferred. Strong verbal and written communication skills, with the ability to effectively interact with employees at all levels. Professional, confident, and polished demeanor with excellent interpersonal skills. Ability to maintain confidentiality and follow through on tasks with minimal supervision. Physical Requirements/Environment Frequent physical activity is required, including walking, standing, sitting, bending, reaching, and lifting. Ability to hear and understand speech at normal levels. Must possess close, distance, peripheral vision, and depth perception. Must be able to lift to 20 lbs. Salary Range: $24.00 to $27.00 an hour USD (subject to relevant experience)About Us Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenities, collaborative, and sustainable office and studio space. Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.

Created: 2025-03-11