Assistant Project Manager HWAP BIL

CHN HOUSING PARTNERS Assistant Project Manager, HWAP BIL We are a growing non-profit organization based in Cleveland, Ohio that offers its employees a comprehensive benefits package, opportunities to grow within the organization, and the ability to improve the communities we serve. CHN Housing Partners: CHN is a highly seasoned, nonprofit affordable housing developer, housing service provider and residential mortgage lender that works with its partners to solve major housing challenges for low-income people and under-served communities. Through our partnerships we have developed over 7,000 affordable homes, and each year serve over 60,000 families through a wide array of housing services. We work in Ohio and neighboring states, including Michigan, to preserve and expand affordable housing, and build equitable communities. By investing in affordable housing, we are investing in families, communities, and the economy. We are investing in the power of the permanent address. Please click here to learn more about our Core Values and how they drive our mission and define who we are. CHN offers the following benefits to its employees: Medical (including dental and vision options), Vacation, Personal and Sick Leave; Paid Maternity/Paternity/Adoption Leave; Paid Holidays; Life Insurance; 401K Plan, and Tuition Reimbursement Position Summary: The Assistant Project Manager HWAP BIL is responsible for aiding with the administration of work orders and the submission of reimbursement requests by external agencies. This role provides support to billing, intake and project management roles and works closely in a collaborative team environment with all HWAP BIL staff and CHN Energy Services programs. In this role, the Assistant Project Manager HWAP BIL must be capable of understanding technical components and be able to communicate clearly with the Program Manager and the state Administrative Monitor. This role participates in the HWAP BIL incoming application process by overseeing the assignment of inspectors and approving billing submissions. This position will work closely with additional program integrations of Housewarming and HWAP and will manage invoices received from contractors while ensuring full compliance and minimum production requirements with the State HWAP BIL program. A comprehensive list of essential duties and responsibilities can be found below. The rate of pay for this position is $54,000 per year commensurate with experience ($25.96 per hour, FLSA Non-Exempt) Essential Duties & Responsibilities: Receives client applications from Intake and assists in processing work order packets. Assist Manager with program responsibilities. Assist monthly billing, reports and filing to maintain required compliance standards. Ensures that all required HWAP Checklist documents are submitted with each client job. Acquire necessary knowledge regarding leverage programs and funds. Expedites and reviews pending HWAP BIL jobs. Capable of using CHN data systems such as Salesforce to input estimates, input information into the state OCEAN system and run reports. Maintains agency, inspector and relations with contractor administrative staff.. Demonstrates excellent customer service to our clients Communicates with Program Manager and QC to ensure all updated weatherization standards are communicated with other HWAP BIL staff and agencies. Monitors updates and submittals of Ohio Department of Development via state's OCEAN system. Attends staff meetings and provide accurate and updated reports to the CHN team. Communicates regularly to Operations Manager on all aspects of HWAP BIL Program and collaboration opportunities. Archives annually past job and sends to storage. Performs other duties as assigned. Education and/or Work Experience Requirements: Required: Education: High School diploma College Degree preferred with accounting or controller background Experience: Ability to multi-task and collaborate with other internal and external partners. Three years of experience in construction management, accounting or bookkeeping Budget analysis, contracts, business writing and communication. Strong interpersonal skills, ability to communicate with funders, and assist in management of budget of $3M annually Understanding of Ohio Weatherization standards, policy and procedures a plus Data entry, verbal and written communication skills Microsoft 365; specifically, Word, Outlook, Teams, SharePoint and Excel, Salesforce a plus. Skills: Customer service - phone etiquette, timely response, follow up, mailings, documentation, and good writing skills Communicates well with external vendors and with clients Detailed Oriented in order to maintain compliance Deadline driven - able to work at a fast pace to process reimbursements on time. Organization skills - file review, inventory, tracking of job/invoice/clients Critical Competencies: Accepting of change, communication skills, team building, trustworthiness, ethics and embodies CHN's core values. Working Conditions and/or Physical Requirements: Ability to perform essential job functions consistent with ADA, FMLA, and other standards. Regular and punctual attendance consistent with ADA, FMLA, and other standards. Why Should You Apply? You want to be part of an organization where the work you do will have a positive and lasting difference in the community. Great benefits. Opportunities for on-the-job training and/or professional development. M/F/V/D/EOE

Created: 2025-03-10