Absentee Voting Division Manager

Salary: $79,945.08 - $126,905.08 Annually Location : Hennepin County Job Type: Full-time Job Number: 25EL606rla007 Department: Elections Division Division: Elections General Opening Date: 03/03/2025 Closing Date: 3/17/2025 11:59 PM Central Description The Hennepin County Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters. The department continues to expand in size, scope, and complexity in response to state and local election legislative changes, program area expansion, procedural changes, and expansion of operational responsibility within the department. To effectively manage and respond to department mission, vision, and service changes, the department is seeking to hire an Absentee Voting Division Manager. This position will work closely with department management and will assume various management level operational functions for the department providing essential support to department leadership and management of the department's absentee voting division. A commitment to the department's mission to ensure equitable access to voting while administering accurate, impartial, and secure elections, with strong operational management skills, proficient technical competency, proactive problem solving, and organized resource management skills are essential to the position. Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit . Location and hours: This position is hybrid and will be performed both on-site at the 625 Building at 625 4th Avenue South, Minneapolis, MN 55487, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. to 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire. About the position type: This is a full-time, benefit earning position. This position is internally classified as an Administrative Assistant, Principal. Click to view the job classification specification. In this position, you will: Coordinate department absentee voting division including administration of mail out and in-person absentee voting, absentee ballot counting, election results statistics coordination and canvassing board preparation. Manage division performance and strategic planning; define program goals and policies. Recruit, hire, supervise and develop regular and seasonal staff supporting absentee voting. Manage strategic procurements, maintain department contracts related to absentee voting division; coordinate with county purchasing and county attorney to maintain equipment and technology lease agreements with local election partners across the county. Facilitate and monitor division risk and security assessments, monitor and implement risk and security assessment recommendations. Coordinate and develop legislative strategies and department legislative platform recommendations related to absentee voting and manage countywide implementation of legislative changes related to absentee division technology. Support department management with communication among county leadership including preparation and monitoring of board action requests; consult with department management and the county attorney's office on elections lawsuits, interpretation of elections law, consult on elections legislation, seek legal opinions on elections procedures. Provide leadership to further department-based strategies that align with county goals, mission and core values. Need to have: One of the following: Nine or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets. Bachelor's degree or higher in political science, public administration, business administration, or other field appropriate to the position and five or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets. Nice to have: Experience: Managing a major division within a department. Planning and organizing complex projects. Interpreting and applying election statutes, rules, and relevant court decisions related to absentee voting. Managing mail out and in-person absentee voting including supervising absentee voting program workflow and program area training. Tabulating absentee voting results and election results statistics coordination. Recruiting, hiring and supervising regular and seasonal staff supporting absentee voting administration. Working directly with state and local election officials. Addressing racial, gender, LGBTQIA+, neurodiversity, and other differing ability equity. Ability to: Work collaboratively with a diverse group of team members and internal and external partners. Interpret policies, procedures, laws, and regulations. Investigate and resolve complaints. Communicate clearly and concisely in verbal and written form. Actively contribute to creating a workplace that values diversity and inclusion. Engage in ongoing professional development related to diversity, equity, and inclusion. About the department: Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship. About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive. Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at (login as Guest). Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community. Your future. Made here. This posting may be used to fill current and future vacancies. Watch this video for application best practices and tips. Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check. If you have any questions, please contact: Roberta Arpinar Why work here? Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including: Meaningful work Public service Competitive pay Work-life balance Generous benefits Opportunities to grow Commitment to your success By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents. Visit our benefits page to learn more: bridge.hennepin.us/eligibility. If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found 01 This position is hybrid and will be performed both on-site at the 625 Building at 625 4th Avenue South, Minneapolis, MN 55487, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. to 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire. Are you willing and able to meet these requirements? Yes No 02 In which of the following fields do you have a bachelor's degree or higher? Check all that apply. Business administration Political Science Public Administration Another related field None of the above 03 Describe your relevant education including area(s) of study, school(s) attended, and degree(s)/certification(s) earned. If you do not have relevant education, type "None" in the space provided. 04 How many years of experience do you have in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position? Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets. I do not have this experience Less than 5 years 5 years or more, but less than 9 years 9 years or more 05 Describe your experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided. 06 How many years of experience do you have managing a major division within a department? I do not have this experience Less than 1 year 1 year or more, but less than 2 years 2 years or more, but less than 3 years 3 years or more, but less than 4 years 4 years or more, but less than 5 years 5 years or more 07 Describe your experience managing a major division within a department, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided. 08 Do you have experience planning and organizing complex projects? Yes No 09 Describe your experience planning and organizing complex projects, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided. 10 Select the following task(s) that reflect your absentee voting administration experience. Check all that apply. You will be asked to provide examples of each task/experience you selected in the next question. Interpreted and applied election statutes, rules, and relevant court decisions related to absentee voting Managed mail out and in-person absentee voting including supervising absentee voting program workflow and program area training Tabulated absentee voting results and election results statistics coordination None of the above 11 Provide an example of your experience for each absentee voting administration task you selected in the previous question, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided. 12 Do you have experience recruiting, hiring, and supervising regular and seasonal staff? Yes No 13 Describe your experience recruiting, hiring, and supervising regular and seasonal staff, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided. 14 Do you have experience working directly with state and local election officials? Yes No 15 Describe your experience working directly with state and local election officials, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided. 16 Select the following areas in which you have education or experience. Check all that apply. Racial equity Gender equity LGBTQIA equity Neurodiversity equity Differing ability equity None of the above 17 Describe the areas in which you have education or experience in the aforementioned areas, referencing jobs listed on your application/resume. 18 Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods. College or university (job board, career services, or instructor) Community or nonprofit organization (counselor, job board, etc.) Employee or recruiter of Hennepin County Friend or family member that is not a Hennepin County employee Hennepin County job notification emails Indeed.com Job fair or networking event LinkedIn Print advertisement (flyer, postcard, billboard, transit ad, etc.) Professional association (job board or email) Social media (Facebook, Twitter, Instagram, etc.) or Other 19 For the recruitment source selected above, please provide the specific name of the person, website, or media source. Required Question

Created: 2025-03-10