Recruiting Coordinator - Hybrid IL

DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent. Visit us at to learn more and view our open positions.Please apply or call one of us to learn moreFor further inquiries regarding the following opportunity, please contact our Talent SpecialistMeghna at 224 369 4230 Title: Recruiting Coordinator - HybridLocation: Deerfield, ILDuration: 6 months with possible extension Must be Onsite in Deerfield with a hybrid: schedule of 3 days onsite- Tuesday, Wednesday and Thursday Job DescriptionThe role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently. You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent Client this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team. This team is based across a number of sites and your role will comprise providing onsite and remote support to your team. Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days. Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team. Key Responsibilities: Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.Work with hiring managers and candidates to secure interview availability and respond to queriesUtilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logisticsContribute to a first class, candidate experience and act as the face of the Client's Talent Acquisition team when meeting and greeting candidatesSend and track candidate assessmentsSupport your Recruiters in reviewing and producing offer letters and employment agreementsPlay an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experienceProactively build positive relationships with internal and external stakeholdersManage candidate expenses and purchase order generationAccountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiterParticipate in continuous improvement projects Experience and Qualifications:Bachelor's degree or equivalent1-3 years' experience in Coordination role ideally within in onsite or in-house teamExperience with Applicant Tracking Systems and administrative toolsProven expertise with complex and high-volume schedulingExcellent communication skills (verbal and written)Outstanding organizational skills and attention to detailExperienced user of Outlook, Excel, Word, PowerPointCapability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationshipsExpertise within recruiting tools and technologiesCapability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote supportExperience within Human Resources preferred Top 3-5 Must Have Non-negotiable Skills Required1. Experience with calendar management and scheduling2. Ability to manage and prioritize a high volume of requests3. High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error5. Ability to stay organized with the dedication to follow up How many years of recent experience does this person need to have? 1 year of experience with scheduling- this could be an internship or part time job where they had to keep an organized high volume schedule Nice to Have Skills1. Managing scheduling in a Talent acquisition environment2. Outlook exposure to SharePoint and ability to navigate a shared document hub3. Familiar with different functionalities within Outlook example- Templates About us: DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

Created: 2025-03-03