Facility Supervisor

Supervises and coordinates the day-to-day operations of the office and its associated equipment. Tasks & Responsibilities: • Receive visitors and colleagues' vendors, maintenance personnel, etc for the office. • Oversees office maintenance, property janitorial and maintenance staff including coordination with landlords. • Manages the day-to-day operations of the office activities (e.g. ordering supplies, management and scheduling maintenance of office equipment, tracking visitors, etc.) • Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries as required • Kitchen maintenance (order, receive, check and restock inventory, maintain coffee machines, load and unload dishwasher, water). • Car and Fleet maintenance (car registration, fuel cars after they have been used, ensure they have been taken to a car wash after being used, check washer fluid levels, take it to get an oil change, air pressure in tires, scheduling checking in and out) • Resolves problems and customer service inquiries within scope of authority; provides advice and assistance to and external agencies • Manage vendors and review / process purchase orders ensuring processing, accuracy and timely approval • Set up and meeting clean up (make sure all conference rooms are presentable) • Mail (receiving all ingoing and outgoing mail, packages, UPS / FEDEX / Courier shipping and receiving) • Building Security (badges, keys, security paperwork management) • COVID Temperature Testing, etc. • Local Safety Representative for Region Americas Office. • Local IT Technician for Region Americas, Inc. i.e. telecommunication, video equipment and hardware, etc. • Other projects as needed • Prepare eProcure requisitions for the areas located in the Americas Regional Office for the following departments: HR, Ocean, Air, Sales, Marketing, Aerospace & Contract Logistics • Prepare eProcure requisitions at request for the US for the following departments: Sales, Contract Logistics, Marketing & Ocean. • Resolve all eProcure invoice reconciliations produced by purchase orders generated for the above departments. Reconciliations include invoice and PO corrections. • Ensure purchase orders placed flow through the eProcure system flow without any issues through the payment process.

Created: 2025-03-03