Inventory Specialist

About Us Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, 34 graduate programs, doctorates in education and nursing, professional certificates and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, diversity, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, now owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances. Georgia College & State University is committed to protecting academic freedom in addition to supporting the freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu. Job Summary This position is responsible for managing and maintaining the inventory records for Facilities Building Services, ensuring the efficient flow of materials and supplies necessary for daily operations. Key duties include receiving, inspecting, storing, and organizing custodial and maintenance supplies, while maintaining accurate inventory records. The role involves regular counting and tracking of inventory to ensure adequate stock levels, as well as redistributing materials to employees in a timely manner. The position also includes overseeing the condition of stored items, coordinating with vendors for replenishment, and ensuring compliance with safety standards for storage and handling. The incumbent will play a crucial role in supporting the overall functionality of Facilities Building Services by ensuring that supplies are readily available, properly documented, and efficiently distributed to meet operational needs. Responsibilities Inventory management - 60 * Receive and account for all items purchased by the Building Services Department. * Enter received items and related information into the inventory software. * Perform physical inventory checks for all storage locations to ensure accuracy and accountability. * Label new items and assign them to appropriate storage locations, ensuring organized and accessible inventory. Asset Tracking and Reporting - 20 * Identify and record information for assets, ensuring accurate tracking for state of Georgia reporting. * Prepare and submit detailed reports for Building Services assets valued at $3,000 and up to the Material Management department for state reporting. * Monitor and maintain records for asset maintenance and replacements. * Ensure compliance with state regulations by updating and reporting inventory as required. Supply and Equipment Monitoring - 15 * Monitor supply usage to maintain appropriate stock levels for the campus. * Mix chemicals as required for employee use, following safety and usage guidelines. * Provide usage guidelines to supervisors for new tools, equipment, and supplies. * Oversee and schedule the repair of equipment, ensuring all tools and machinery are in proper working condition. Other - 5 * Assist with special projects related to inventory management and supply coordination. * Provide support for the periodic review and update of inventory management procedures. * Communicate with vendors to ensure timely delivery of supplies and equipment. * Perform additional duties as assigned by Building Services management. Required Qualifications Educational Requirements High school diploma or equivalent Other Required Qualifications Valid Driver's License Required Experience Three years of inventory management experience. Preferred Qualifications Additional Preferred Qualifications Experience in inventory management, ideally within building services, with a solid understanding of inventory control and asset tracking. Strong communication, organizational, and problem-solving skills, along with proficiency in Microsoft Office and inventory software. The ability to obtain a fork lift license. Preferred Educational Qualifications An associate's degree in business or a related field Preferred Experience Experience in facilities management. Advanced skills in inventory management software, vendor relations, and the ability to oversee equipment repairs are beneficial. Required Documents to Attach * List of References Knowledge, Skills, & Abilities ABILITIES * Updates SDS records with new chemicals and provides them upon request when necessary; informs supervisors and staff on proper usage of chemicals and equipment when new items are purchased. * Utilizes hand trucks and pallet jacks to load or remove supplies from delivery trucks; drives carts and vehicles. * Ability to lift up to 35lbs alone and more with assistance; able to maintain accurate records. KNOWLEDGE * Knowledge of basic computer applications to track inventory, preferably Excel or Access. * Knowledge of GCSU campus locations preferred; some knowledge of office practices, policies, and procedures. * Customer service experience. SKILLS * Maintains computer records of delivered and received items by entering information into inventory software. * Utilizes hand trucks and pallet jacks to load or remove supplies from delivery trucks. * Counts material, equipment, and supplies in stock and posts totals to the inventory records in Inventory Direct software. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position has financial responsibilities. This position will be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). Background Check * Criminal Background Check * MVR * Drug Screening

Created: 2025-03-03