Transport Assistant

Result of Service Daily update of maintenance database. Process and track UN FLEET insurance claims when required. Daily revision and confirmation of billing/invoices and supporting documents. Monthly conciliation of local rented contracts invoices which have to be submitted for payment within the first five days of the following month. Monthly maintenance report submitted within the first five days of the following month. Work Location Bogota Expected duration 6 months Duties and Responsibilities The incumbent is responsible for the completion of a variety of specialized activities enabling the efficient operations of the transportation/vehicle fleet in line with UN Rules and Regulations. Maintains complete records and documents of all related transactions and entries. Generates complete and up-to-date inventory reports. Generates correspondence and relevant status reports/technical reports as required. Manages the repair and service of a multi type vehicle fleet at multiple workshops in separate locations, including regular maintenance, ad-hoc repair, body shop, and painting. Process scheduled and corrective maintenance requests received from all Duty Stations (remote locations included). Issue Service Request Orders as stipulated in the contract. Proactive coordination of scheduled maintenance of vehicles. Monitors the quality of body, electrical, and mechanical repair work completed for all UN Fleet vehicles. Provides technical input into the preparation of SOWs for potential service contractors and the evaluation of the viability of maintenance and repair proposals received by the mission. Coordinates insurance support and recovery of vehicles when needed. Ensures that insurance documents, techno-mechanical revision and fire extinguishers are maintained and up to date. Monitors contractual performance of vendors and verifies financial invoices if required. Performs other related duties if needed as back-up such Dispatch related activities, as well as Road Safety functions. Qualifications/special skills High school diploma or equivalent is required. A minimum of 5 years of experience in Transport Operations, Fleet Management, Logistics or related area is required. Experience on Quality Assurance/Control management is desirable. Experience on Billing/Invoicing is desirable. Valid Driving License is required. Technical certification in Transport duties is desirable Languages English and French are the working languages of the United Nations Secretariat. For these positions, fluency in Spanish is required, and knowledge of English is required. Additional Information Female candidates are strongly encouraged to apply for this position. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Created: 2025-03-02