Office Administrator

Join to apply for the Office Administrator role at The Wealth Alliance Job Description OFFICE ADMINISTRATOR LOCATION: MELVILLE, NY The Office Administrator is responsible for managing office communications and facilitating key tasks and procedures to ensure effective and efficient operations firm-wide. They will act as the first point of contact for internal and external parties of the firm while consistently offering excellent customer service. Responsibilities Directing incoming and outgoing calls, from a multi-line phone system, to appropriate parties Greeting all clients/visitors, ensuring guests are comfortable and connected with appropriate personnel Managing the administrative calendar as well as calendars designated for the utilization of conference rooms Monitoring and ordering inventory for office, as well as break room and cleaning supplies Filing and organizing records, inputting invoices, and maintaining other important and confidential documentation Managing incoming and outgoing correspondence, including emails, faxes, mail, and express packages Keeps management informed and oversees building related matters including scheduling of repairs, maintenance, inspections, security, etc. Evaluate/Develop/Implement procedures with team members to improve office operating efficiencies Assist the Compliance group with various record keeping tasks Assist Advisory teams with ad-hoc tasks Qualifications And Requirements Bachelor's Degree is preferred General knowledge of office management practices and procedures Proficiency and experience using Microsoft Word, Excel, and Outlook Must be detail oriented and highly organized Ability to maintain privacy of confidential records, correspondence, and/or files Ability to work independently Ability to work effectively under time constraints to meet deadlines and multi-task Ability to work in a dynamic team environment and get along well with others Must be proactive in looking for ways to assist around the office Must possess excellent verbal and written communication skills Must possess a friendly, courteous, and professional demeanor at all times Ability to manage one's own time and the expectation of others Maintain acceptable attendance standards Seniority level Entry level Employment type Full-time Job function Administrative #J-18808-Ljbffr

Created: 2025-03-01