CHIEF ADMINISTRATIVE ANALYST

Provides highly complex administrative, financial/business systems, analytical, and/or budgetary support for an assigned department. Responsibilities Assists in the development and implementation of departmental policies, regulations, and procedures. Assists with the development and implementation of department goals, long-range strategies, and schedules. Develops, implements, and monitors departmental capital and operating budgets. Provides financial support by reviewing expenditures and encumbrances, and ensuring timely payment of invoices. Reviews budget requests and makes funding recommendations. Directs the study of department operations. Acts as administrative project manager to ensure projects are completed according to deadlines and standards; tracks departmental KPIs (Key Performance Indicators) and achievement of milestones. Represents the department at meetings, committees, and conferences. Directs the development and implementation of department personnel programs. Prepares, reviews, and presents complex reports to senior management and the Board of Directors. Oversees and approves the preparation of comprehensive proposals, contracts, applications for funds, and reports. Performs complex cost, budgetary, and statistical analysis. Performs special projects as requested. Supervises, trains, mentors, and motivates assigned staff. Accounts for assigned staff and personal compliance with all of Metro's safety rules, policies, and procedures. Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out. May be required to perform other related job duties. Minimum Requirements A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Business, Public Administration, or a related field; Master's Degree in a related field preferred. Experience Five years of relevant experience performing administrative, operational systems support, facility planning, and/or budgetary work, including experience using word processing, database, and spreadsheet personal computer software; some positions in this class may require specialized experience in area of assignment. Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Occasional exposure to weather, physical, mechanical, electrical, and chemical hazards when traveling to offsite locations. Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience tracking and monitoring budgets and/or governmental financial administration. Experience preparing formal reports for senior-level management. Experience with governmental accounting and procurement principles. Knowledge of Theories, principles, and practices of public administration, management, organization, budgeting and financial administration, governmental accounting, grants administration, cost accounting, recordkeeping, and personnel administration. Capital and operating budgets. Research and report preparation methods. Mathematics, business statistics, and financial analysis. Principles of supervision. Applicable business software applications. Skill in Performing the most complex analyst functions. Planning, coordinating, and prioritizing multiple projects. Data, business, and financial analysis and research methods. Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes. Exercising sound judgment and creativity in making decisions. Communicating effectively orally and in writing. Preparing comprehensive reports and correspondence. Interacting professionally with various levels of Metro employees and outside representatives. Supervising, training, mentoring, and motivating assigned staff. Operating computers and general office equipment. Ability to Research, compile, and analyze complex data. Meet tight time critical deadlines. Work independently. Organize and prioritize activities. Handle highly confidential information. Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements. Plan financial and staffing needs. Travel to offsite locations. Read, write, speak, and understand English. Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions. Working Conditions Typical office situation. Close exposure to computer monitors and video screen. Physical Effort Required Sitting at a desk or table. Operate a telephone or other telecommunications device and communicate through the medium. Type and use a keyboard and mouse to perform necessary computer-based functions. Communicating through speech in the English language required. #J-18808-Ljbffr

Created: 2025-03-01