Secretary to the Associate Dean for Graduate Education ...

Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional DevelopmentCollege of Pharmacy and Health SciencesSt. John's UniversityPosition Title:Secretary to the Associate Dean for Graduate Education & Research and Associate Dean for Professional DevelopmentOrganizational Structure:The individual is employed as a staff member in the Office of the Dean, College of Pharmacy and Health Sciences and works under the supervision of the Associate Dean for Graduate Education & Research and Associate Dean for Professional Development.Responsibilities for:The Office of Graduate Education & Research:Maintain graduate program databases.Effectively use the University's Banner system to complete administrative tasks.Maintain and manage confidential graduate education and research files.Assist the Associate Dean for Graduate Education and Research for program operations, outreach, and alumni events.Effectively use Proquest ETD, the University Library's theses and dissertation database.Process graduate theses/dissertations in ProQuest ETD, ensuring formatting compliance.Office of Professional Development:Coordinate and provide on-site support for internal and external Office of Professional Development events.Process Continuing Education (CE) Requests and CE processing with ACPE.Manage the APhA Immunization Course including:Manage participant communications and registrations.Tracking home study completion and live session attendance.Tracking registrations on Give Campus platform.Assist and coordinate ACPE Accreditation activities.Support preceptor development and other CE or certificate programs.Monitor the email inbox.General Responsibilities:Serves as the primary communication liaison for the Associate Dean(s), managing professional correspondence and interactions with students, faculty, administrators, and stakeholders across both internal and external channels.Maintains critical documentation and records in databases, ensuring accuracy and timeliness.Demonstrates proficiency in essential software platforms including:Slate, Formstack, Microsoft Office applications.Provides comprehensive support for Office of the Dean operations, including:Manage front desk reception duties with professionalism.Representing the office at College events.Contributing to special College initiatives and projects.Maintaining a professional office environment.Executes administrative tasks as directed by the Associate Dean for Finance & Administration and the Associate Dean for Professional Development, ensuring efficient workflow and operational support.Adapts to emerging needs and takes on additional responsibilities as required to support office objectives and institutional goals.Consistently demonstrates the highest standards of professional workplace conduct by:Maintaining discretion and confidentiality in all communications and interactions.Maintaining appropriate business attire and presentation.Contributing to a positive and collaborative work environment.Qualifications:Required:High school diploma.2+ years secretarial experience.Advanced Microsoft Office Suite proficiency.Strong database management skills.Excellent communication skills.Preferred:Bachelor's degree.Demonstrated adaptability in fast-paced environments.Eagerness to learn new systems and processes.Collaborative mindset with proven team experience.In compliance with NYC's Pay Transparency Act, the annual salary for this position is $48,400. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.This position may be relocated to any of St. John's University's physical locations at any time.St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce.Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.St. John's University is an Equal Opportunity Employer and encourages applications from women and minorities. All qualified applicants will receive consideration without regard to#J-18808-Ljbffr

Created: 2025-02-22