Project Management Office Director

About the New York City Police Pension FundThe New York City Police Pension Fund (NYCPPF or the "Fund") is dedicated to providing superior service to its 33,000 active members and 53,000 retired members of the New York City Police Department. We remain committed to providing courteous, professional service by providing customized attention throughout our lifelong partnership with the uniformed staff of the NYPD and their families. We are looking for individuals with passion, dedication and commitment to excellence and innovation who are interested in adding to our dynamic and collaborative work environment. Please visit us at to learn more.Job DescriptionThe Fund is looking to hire a Project Management Office Director for its software implementation project. The Fund is currently in the midst of a multi-year, multi-phased rollout of its pension administration software (PAS) development for the Comprehensive Officers Pension System ("COPS") 2.0 project. We are seeking an organized person with exceptional communication skills who can independently manage an aggressive workload across technical and business areas of the organization. This role involves planning, organizing, and managing resources based on project demands while working closely with senior management. Duties and responsibilities include, but are not limited to, the following:Management of design, specification sign off, testing, training and delivery of new functionality.This involves coordination between agency's business SMEs, system integrator, and testing partners:Lead Agile Development Process:- Qualifies scope of work for timeboxed activities- Certifies/manages the planning/delivery of functional requirements- Assists in business analysis, where required- Assists in guiding process discussions to achieve business goals- Coordinates review/certifies project documents (Solution Design Documents, Functional Checklists, Requirements Traceability Matrix)- Reports risks and assists in maintaining the Risk Register, lessons learned to Project ManagerLead Waterfall Development Process:- Qualifies scope of waterfall items required for functional processing- Facilitates business SMEs timely review/approval of delivered specifications- Certifies specifications approved by business SMEs- Certifies/manages the appropriation of waterfall items delivered for testing- Manages functional issue reportingManagement of issues identified during design and development phases.This includes managing resources of required partners to support this activity:- Certifies/manages the appropriation of issues delivered for testing/re-testing- Manages functional/waterfall items delivered for testing through to resolution- Manages functional issue reporting through to resolution- Manages waterfall issue reporting through to resolution- Manages Change Request ProcessWork with other leads and agency's business SMEs to adequately design, develop, test and deliver cross functionality:- Analyze business associations and process impact across operational units for functional design- Ensures appropriate business SMEs are involved in the appropriate project sessionsProduction Management:- Work with system integrator to deliver and schedule production changes through the production deployment process- Coordinate all production activities with the system integrator, PPF's IT Department, working closely with the Director of IT and PPF's Database Administrator(s)- Prioritize, with input from senior management, issues for deployment based on operational or other priority- Change Order Managemento Manage and affirm change orders requested by line-of-business userso Work with senior management and the vendor's development and management teams to prioritize, approve, deploy, and verify/test change orders delivered into the production environmento Develop and maintain statistics specific to change orders- Coordinate all vendor product upgrades and deployments for testing and production releaseProject Management:- Work with other leads to manage the schedule of the project to ensure appropriate resources are available to accomplish project related goals:o Determine schedule priority based on current project demands/activitieso Manage meeting frequency based on schedule and backlog for needed sessionso Assist in defining agendas for meetingso Balance scheduling restraints based on resource availabilityo Report risks to schedule delays- Reporting, Statistics, and Documentation - Analysis and Forecastingo Develop dashboards, reports presenting real-time progress, areas of delay, etc. across all project components including but not limited to waterfall items, requirement delivery and acceptance, issues (defect, design) logged, test case development and progress, deliverable receipt, review, and acceptance and maintain appropriate document repositorieso Provide regular reports of the above, as needed.o Assist in providing input to develop key performance indicators (KPIs) for various project phases- Phase Entrance, Closure and Evaluationo Conduct project phase entrance activities evaluating readiness against predefined metrics and criteriao Conduct project phase closure activities evaluation completeness against predefined metrics and criteriaOther Projects:- Assist with other assignments from Chief Strategy Officer as neededWork Location: 233 Broadway, New York, NY 10279Shift: 9:00 AM - 5:00 PMHOW TO APPLYCITY EMPLOYEES: Go to Employee Self Service (ESS) at and search for Job ID#: 701698ALL OTHER APPLICANTS: Go to and search for Job ID#: 701698Salary: The hiring rate being offered for this position is $100,000. If you possess the preferred skills above, consideration will be given to offer you a maximum annual salary of no more than $120,000. The salary is non-negotiable.Additional InformationNOTE: This is a full-time on-site position. The incumbent will be required to report to the office on a regular basis.A career with the New York City government provides employees with a comprehensive benefits package. As a City employee, you and your family will have access to a range of benefits that are designed to make your City career very rewarding including a Pension Plan with the New York City Employee's Retirement System that offers health insurance benefits upon retirement. Please speak with your Human Resources Representative to learn more.ADMINISTRATIVE PROJECT MANAGER - 83008Minimum Qualifications1. A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or2. A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or3. Education and/or experience equivalent to "1" or "2" above. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) An accredited Master's degree in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Landscape Architect. However, all candidates must have the two years of the administrative, managerial, executive, or supervisory experience as described in "1" above.Preferred SkillsExperience with agile and waterfall development methodologiesExperience with QA testing, JIRA, and Vitech's V3 pension administration platformStrong computer skills, including fluency with MS Excel.55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at RequirementNew York City Residency is not required for this position.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.#J-18808-Ljbffr

Created: 2025-02-17