Operations Assistant

  About Us: Llama Inn and Llama San, two of New York City's most celebrated restaurants, are expanding! We're thrilled to introduce Papa San, a Peruvian Izakaya opening in February 2025 at The Spiral building (34th Street and 10th Avenue). We are seeking a detail oriented and highly organized Operations Assistant to join our growing team. Position: Operations Assistant As an Operations Assistant, you will be a key player in supporting the Director of Operations in the financial, facilities, and HR functions of our dynamic restaurant. If you're a proactive problem solver with exceptional organizational skills, we'd love to hear from you! Financial Responsibilities: Manage and review A/P invoices, ensuring timely uploads to accounting software Track weekly purchases and labor to make sure it aligns with budget projections Oversee financial reports, flagging any discrepancies in cost percentage Reconcile bank accounts for expenses and revenue Assist in monitoring and approving large purchases Generate ad hoc financial reports and analysis Facilities Responsibilities: Schedule and track equipment maintenance and service contracts Coordinate and oversee equipment service calls and inspections in coordination with other manager departments Manage small repair projects onsite Become certified by FDNY (S-95) to troubleshoot a fire alarm control panel onsite HR Responsibilities: Run weekly payroll through ADP with bookkeeping support Address employee inquiries related to HR and benefits Audit payroll and timekeeping systems (ADP and Toast) Oversee smooth onboarding for new hires Act as the point of contact for employee benefits What We're Looking For: Fulltime availability M-F Minimum 2 years of experience in an operations role within hospitality or a similar industry Strong communication and organizational skills Ability to multitask and collaborate with ownership and multiple departments Self-motivated and proactive problem solver Comfortable with basic accounting principles and working with bookkeeping firms Benefits and Perks: Health, Dental and Vision Insurance (employee % covered) Paid Time Off 401k Plan (nonmatched) Commuter Benefits Dining Discounts PTO  

Created: 2025-02-17