Stock Room Clerk

Under direct supervision, performs responsible technical and clerical duties processing supply inventories for the Department of Public Utilities. Work involves maintaining adequate inventories of parts and supplies, entering inventory data into computerized files, and researching prices for various items. Employee must exercise some independent judgment and attention to detail in properly recording and storing stock items. Reports to the Stock Room Supervisor. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.  * Maintains stock room; receives and reviews incoming parts and non-stock shipments from vendors checking invoices for accuracy; enters data into computerized system to create history documentation and update inventory levels. * Researches stock and/or non-stock special order parts utilizing online vendors parts diagrams and online pictures of the actual part, refers to computerized history to select correct parts to order; obtains quotes for competitive pricing; issues parts and supplies. Drives City vehicle to obtain parts and supplies. * Operates forklift, reach truck and pallet jack to load and unload supplies. * Answers telephone calls and handles customer and vendor inquiries. * Follows up on ETA of parts and other discrepancies with vendors. * Reviews and reconciles invoices with Bank of America Purchasing Card computer system (Works). * Performs other related duties as required. Graduation from high school, and 1 to 2 years of experience in supply acquisition or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Requires valid driver's license. * Knowledge of the terminology and procedures associated with utility parts, and supplies. * Knowledge of office terminology, procedures, and equipment and of business arithmetic and English. * Knowledge of simple bookkeeping. * Ability to understand and follow oral and written instructions. * Ability to maintain clerical records and prepare reports from such records. * Ability to use common office machines, including popular computer-driven word processing, spreadsheet and file maintenance programs. * Ability to make minor decisions in accordance with established policies. * Ability to make mathematical computations accurately and rapidly. * Ability to exercise tact, courtesy and firmness in contact with City personnel and outside vendors. * Ability to establish and maintain effective working relationships as necessitated by work assignments. * Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. * Ability to speak and/or signal people to convey or exchange information, including receiving instructions, oral and written assignments and/or directions from superiors. * Ability to read vendor invoices.  * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form. * Ability to record and deliver information, to explain procedures, to follow oral and written instructions. * Ability to use and interpret utility terminology and language. * Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; and to determine decimals and percentages. * Ability to inspect items for proper length, width and shape. Physical Requirements Must be physically able to operate a computer terminal; forklift; pallet jack and a vehicle. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. Must be able to lift and/or carry weights of up to 50 pounds. Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer; to operate motor vehicles. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress. Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).

Created: 2025-02-15