Administrative Staff Analyst

Vision: Seattle is a thriving and equitable community powered by dependable transportation. Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities. At the Seattle Department of Transportation (SDOT), we are recognized across the country for our efforts in combining different modes of transportation to make travel easier and more convenient. As our city grows quickly, we're always thinking about how to make transportation more accessible, safe, affordable, and reliable for people who live in, work in, and visit Seattle. We're passionate about creating an equitable, sustainable, and vibrant city for everyone. We have important jobs to do at SDOT. We look after the city's transportation network, add more bicycle and pedestrian paths, take care of over 240 bridges, and help people get better access to the regional transit system. We're a team of nearly 1,200 hardworking people, ready to serve Seattle's public transportation needs 24 hours a day, 7 days a week, no matter the weather. SDOT has a wonderful opportunity for an Administrative Staff Analyst who will provide technical, administrative, and analytical support to the Finance and Administration Division. This position is responsible for supporting the Division Director and senior staff with scheduling, technical research, preparation of presentation materials, coordination with other staff and agencies outside of the division, and providing other assistance as required. We are looking for a person who works well under pressure, can juggle multiple tasks, and can handle sensitive information with a high degree of confidentiality, tact, and discretion. If you can anticipate, assess, analyze, and address key customer and staff needs; are proactive in determining a solid action in both routine and non-routine situations, this might be the perfect opportunity for you! Coordinates, schedules meetings, and manages the calendar of the division director to include the creation of presentation materials and assembling briefing packets. Directly participates in the division's administrative decision-making; establishes, implements, and ensures compliance with office policies and procedures; and sets workflow priorities and standards. Monitors and manages the division's non-labor budget for office supplies, equipment rental, etc. as well as manages vendor relationships. Assists the division director and management staff with hiring processes by preparing forms, attending strategy meetings, and scheduling interviews. Coordinates the onboarding for new employees which includes completion of forms, obtaining city identification and building access, and ensuring proper equipment (computer, telephone, furniture, etc.). Coordinates and directs a variety of office management functions and activities such as preparing purchase requests for equipment and supplies and planning large-scale events and retreats. Serves as lead coordinator for workspace relocations and reviews building/floor access requests. Serves as liaison to other divisions and occasionally with other departments; represents the division at administrative meetings and task forces. Manages training and travel requests, membership renewals, license renewals, and maintains employee training records for division staff. Troubleshoots computer and systems problems and acts as a liaison with IT specialists to resolve problems. Maintains the division's SharePoint site and web presence. Supports department goals in promoting diversity and social justice. Minimum Qualifications: Education: Bachelor's degree in business or public administration, or a related field. Experience: Two (2) years of previous administrative experience, preferably supporting executive-level staff. OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties. Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience: Three years of professional experience providing high-level administrative, analytical, and technical support in an executive-level office (i.e., budget preparation/tracking, program administration, position management, office management, complex calendar management). Exemplary customer service ethic and action orientation. Exemplary organizational, planning, and coordination skills, with demonstrated ability to respond quickly to changing priorities. Strong verbal, interpersonal, and written communication skills. Experience working independently, using good judgment. Strong time management skills. Proficiency with Microsoft Office productivity tools (Outlook, Word, Excel, PowerPoint, SharePoint, Visio) and the ability to quickly learn new computer applications. Positive attitude, proven history of good attendance, and punctuality. Ability to effectively work in a multi-cultural workplace with a diverse customer base. Other Requirements: Work Environment / Physical Demands: Work is typically performed in a hybrid work environment in which a minimum of 3 days of the work is completed in a City office, and 2 days of the work is completed remotely in a regular 40-hour work week. Current Washington State driver's license or evidence of equivalent mobility. Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application. Supplemental questionnaire responses. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Current résumé indicating relevant experience and education. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The full salary range for this position is $45.74 - $53.27 hourly. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: . Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ people, people with disabilities, veterans and those with diverse life experiences. Accommodations for people with disabilities are provided on request. The City is a Drug Free Workplace. #J-18808-Ljbffr

Created: 2025-02-11