Global Event Coordinator MA

Date Posted: 01/21/2025 Hiring Organization: Rose International Position Number: 476940 Job Title: Global Event Coordinator Job Location: Boston, MA, USA, 02116 Work Model: Hybrid Shift: 9am-5pm Monday-Friday; standard 37.5 hrs/week in office 3 days per week (remote Mondays, Fridays, onsite Tues, Wed, Thurs) if there is an event they need to be flexible on Monday/Friday Employment Type: Temporary Estimated Duration (In months): 6 Min Hourly Rate ($): 26.00 Max Hourly Rate ($): 34.00 Must Have Skills/Attributes: Event Planning, Marketing, Microsoft Excel Job Description ***Only qualified Global Event Coordinator candidates located near the Boston, MA area to be considered due to the position requiring an onsite presence*** Preferred Education: • Bachelor's degree Required Qualifications/Experience: • Minimum of five years of relevant experience in with a strong portfolio of delivered work• Experience in supporting the execution of global corporate events from either a corporate or agency perspective• Demonstrated project management and co-ordination skills, including the ability to work on multiple projects concurrently• Financial thinker - comfortable working with numbers and budgets Preferred Technical Skills: • CVENT knowledge Required Soft Skills: • Deadline driven and meticulous attention to detail• Natural curiosity and propensity to learn; enthusiasm to build skills and responsibilities• Observant: have the ability to independently pick up cues and connect the dots to anticipate or trouble shoot• Comfortable managing unexpected events and stressful on-site situations• Have a strong sense of responsibility and a positive attitude with strong service orientation• Excellent research skills while being able to think "outside the box" Preferred Soft Skills: • Observant• Extremely organized• Attentive to detail• Process oriented• Logical and practical• Knows how to independently "connect the dots": can identify and process fragmented information and piece together this information to inform a "big picture" view, and understands the potential implications Responsibilities: • Support the planning, coordination and execution of best-in-class experiences• Support key elements of event planning and operations, including operational logistics and event registration• Produce smaller scale internal events from intake to completion• Work with the broader team to execute large scale more complex events• Execution of key event touchpoints, including managing calendar invitations, registration and supporting event marketing tactics• Build excellent working relationships with key stakeholders and colleagues• Back-end event support• Procurement (Be familiar with Global Procurement guidelines, especially as they relate to events.)• Initiate event vendor/contract process with Procurement for entire life-cycle of event, including but not limited to:• Setting up and logging event into Cvent per Procurement guidelines• Initiate and own Ivalua process including: vendor setup, contract signing/SOW signing, addendum management, and invoice processing• Ensure contracts are thoroughly reviewed by legal/paralegal teams as appropriate• Budget Management (Be comfortable with numbers, budgets and Excel.)• Support the maintenance of individual event-budgets, including creating estimates and reconciliation reports• Manage team's meeting space booking calendar and rolling calendar of Events• Responsible for monitoring and maintaining team's global meeting space booking calendar to ensure relevant meeting rooms are held on the correct days for all global events• Responsible for maintaining team's global calendar of events / projects to ensure everything we lead, support or advise on is captured accurately **Only those lawfully authorized to work in the designated country associated with the position will be considered. ** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. ** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Created: 2025-02-07