Assistant Director, Instruction and Curriculum (Pre-...

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $75,000 - $85,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Senior Director of Instruction and Curriculum (Pre-College Programs), the Assistant Director plays a key role in maintaining the current instructor and curriculum portfolio of Pre-College Programs within the School of Professional Studies (SPS), as well as in the operationalization of initiatives and new programs. The current portfolio includes multiple short-term intensive programs open to high school students, grades 9-12, during summer, fall and spring terms. Summer program enrollment totals approximately 4,000 students in online, on campus, and residential formats, while fall and spring programs are offered on weekends. Working closely with other members of the Pre-College team and liaising with other departments in the shared services model of the School, the Assistant Director partners with departments within the Pre-College team: Faculty Affairs, Student Life, Finance, Human Resources, Event Management and others. The Assistant Director is also responsible for the coordination of instructor hiring and the related administrative processes for the Pre-College Programs' portfolio. Responsibilities Support the Senior Director and Associate Director in all aspects of instructor recruitment, in collaboration with the SPS Recruitment Team, including determining who should move forward in the process. Under the direction of the Senior Director, manage the coordination and execution of the COI (Committee on Instruction) and PCC (Program Curriculum Committee) in an effort to maintain Academic Governance that is in alignment with other departments at SPS. Recruit, hire, train and supervise a team of seasonal staff assistants annually to manage the on-campus Academic Support Office. Serve as the liaison with the Office of Environmental Health & Safety to ensure all classroom activities meet university safety guidelines and standards. Manage the course evaluation process, which includes executing the online survey in EvalutionKit, crafting student and instructor communications, tracking submission rates, and processing survey results. Manage course syllabi collection and review, ensuring instructors abide by Pre-College Committee on Instruction (COI) approved standards. Oversee academic hiring paperwork, including tracking instructor compliance completion status. This includes mandated background checks, Protection of Minors (POM), ADHT, and coordinates with Faculty Affairs to transfer data to the hiring sheet and ensure completion of requirements. Execute programming event logistics including symposiums, instructor speaker series, instructor orientations, instructor spotlight series, and any other events the program manages. Distribute instructor-oriented communications and announcements in collaboration with departmental leadership. Create, maintain and update annually the Pre-College Instructor Master Sheet with personnel information necessary to make appointments and communicate with instructors, including historical compensation. Develop and aggregate instructor data to inform rehire decisions and recommendations for professional development. Develop and execute instructor availability surveys and assist with scheduling decisions and course appointments in collaboration with the Associate Director and Senior Director. Support the Operations team to ensure instructors have submitted their letters of evaluation. Provide input and support of the program website to the Operations team. Participate in creating training materials for facilitators and instructors. Assist in troubleshooting instructor issues, including but not limited to emergencies, illnesses, field trips, etc. Assist in managing the TIPS Team (Team for Instructional and Pedagogical Support) in providing coverage for instructors and planning Professional Development, etc. Serve as the first point of contact for requests and queries from departments, instructors, students, and prospective students; serve as key escalation point for these inquiries. In collaboration with Operations, ensure instructors have all instructional materials necessary and support by maintaining the Zendesk and alias email. Occasional evening and weekend work required. Participation in student recruitment events, such as information sessions and fairs, which may sometimes require travel. May be responsible for directly or indirectly supervising the work of one (1) or more employees. Perform other duties and special projects as assigned or requested. Minimum Qualifications Bachelor's degree and/or equivalent related experience required. Three years of related experience required. A resume and cover letter with salary requirements must be submitted to be considered for the position. Preferred Qualifications Experience in academic program administration with preference given to candidates with experience working with Pre-College programs. Other Requirements Excellent communication and organizational skills and exceptional attention to detail essential. Ability to manage multiple projects simultaneously, capacity to adapt quickly to changing circumstances, and ability to perform non-routine work required. Strong leadership and interpersonal skills required. Computer literacy required, including use of MS Word, Excel, and other software as it becomes necessary and available. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. #J-18808-Ljbffr

Created: 2025-02-03