Human Resources Specialist

Washington National Cathedral is looking for an organized, detail oriented, and efficient individual to join our growing team as our Human Resources Specialist. This position will oversee the employment administration functions for the Cathedral, including, but not limited to payroll, full lifecycle employee paperwork administration, tracking training and policy compliance, reporting, and HRIS management. This person will serve as the crucial central point of communication for the Cathedral Human Resources department. This position will monitor and report on Cathedral, PECF, State, and Federal policy compliance. In collaboration with the Director of HR and focusing on digitization and process improvement, this person will help innovate new ways to provide a customer focused, employee centric HR experience. The ideal candidate thrives on problem solving, organization, and isn't afraid to communicate complex processes to a diverse group of people. A person will be successful in this role if they are tenacious, enjoy communication, and are constantly looking for ways to improve process and innovate. A genuine people person and able to see potentially differing perspectives, the ideal candidate has a genuine love for helping people and is customer centric. Duties and Responsibilities Employment Administration: Perform the Cathedral's employment activities and related administrative processes following current Cathedral SOPs. Manage onboarding of new employees, including all legal, administrative, and informational functions to ensure compliance with laws. Assist with administering the introductory period and annual performance management programs; remind supervisors about deadlines for completion of evaluations; collect, log and file performance evaluations; follow up on evaluations not received. Run audit reports and respond to annual audit queries, as requested by Finance. Manage and audit current HRIS usage and make suggestions and necessary improvements to current HRIS procedures, including greater utilization of the tools within the existing HRIS system and assist with the implementation of a new HRIS in Fall 2025. Provide feedback for digitization and optimization of all HR administration procedures to the Director of HR. Work with the Director of HR to identify and implement opportunities for efficiency and streamlining of basic processes and procedures, including fuller automation where possible. Payroll Administration: Oversee payroll processing for all Cathedral departments, both semiweekly and salaried payroll; including timely notifications, collection of timesheets, review of time clock data, timesheet data entry, and submission to the Shared Services Payroll Manager by designated deadlines. Work within payroll deadlines to execute input of job, pay, employment separation, and other data changes to employee records in compliance with procedural requirements. Keep payroll procedures and other payroll-related documents up to date. Ensure compliance with applicable federal and District of Columbia laws and regulations. Prepare monthly reports for the development and finance departments as needed; prepare other payroll-related reports as requested. Maintain back-end payroll system coding as requested by Finance, to enable the Cathedral to meet grant and other financial reporting requirements. Provide information for employment verification requests. Ensure strict confidentiality and safety of all records. Assist Director of HR and Shared Services with planned further automation of payroll processes. Ensure designated back-up personnel remain trained and current on payroll processing procedures. Communications Management: Serve as the central point of communications and information dissemination to and from the Cathedral HR email for all Cathedral employees regarding Human Resources and payroll issues. Provide HR-related information as requested, with assistance and follow-up as needed. Update HR Procedure Manual as needed. Assist in annual audit of Employee Handbook. Refer benefits inquiries to Shared Services Benefits Administrators. Policy Compliance: Ensure Cathedral compliance with various PECF and Institutional policies including but not limited to:PECF Background Investigation Policy. PECF Child Protection Policy and Reporting Guidelines. PECF Harassment Prevention and Equal Opportunity Policy Statement. PECF ESET Online Protection Policy. Annual adult harassment prevention training programs, either online or in-person. PECF Professional Conduct Policy and the Ethics and Conflict of Interest Policy Statement. Track compliance and follow-up to ensure that all employees complete the training as required. Refer complaints and policy violations to the Dean, Director of HR, and CFO/CAO as needed and appropriate. Perform other duties as assigned. Minimum Requirements Bachelor's degree in human resources or related field; or equivalent experience and training. At least five years HR experience or experience in a related field. Proficiency with Microsoft Office (Word, Outlook, Access, and Excel). Experience using Human Resource Information Systems (HRIS), i.e. UKG or other HR systems. Familiarity with common HR practices and appropriate federal and DC laws and regulations. Preferred Experience HR certification through SHRM, HRCI, or other accreditation institute. Familiarity with Clergy pay structure, HR compliance, and HR administration. Ability to speak Spanish. Knowledge, Skills, Abilities Excellent interpersonal, communication, and customer service skills. Ability to communicate effectively with people from different cultures or with varying degrees of facility with the English language. Excellent attention to detail. Strong ability to organize work, set and adjust priorities, meet deadlines, and execute multiple concurrent tasks amid many interruptions; to anticipate needs and respond accordingly, and to perform with an appropriate degree of initiative. Ability to write and format professional correspondence, memos, and support documentation, as needed. Customer-service orientation. Commitment to professional excellence. Ability to make human resources and other business transactions "user-friendly". Ability to work effectively with minimum supervision and as part of a team. Ability to maintain confidentiality of information and security of records. Ability to represent the department and the Cathedral with a professional, hospitable and responsive image. Working Conditions This position is eligible for a hybrid model of work, averaging 2-3 days a week in the office on site. The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports using a computer keyboard. The position also requires near and far vision for reading and preparing written reports and other required documents. Acute hearing is also required when providing phone assistance. The need to lift, drag, push, and pull files, reports and other materials weighing up to 25 pounds is also required. This position requires work during regular business hours. At times, some work on weekends and outside of regular business hours may be required. Washington National Cathedral is an equal opportunity employer and strives to create a more diverse and inclusive atmosphere for all. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance. Washington National Cathedral seeks individuals who are committed to our mission. We appreciate interest from those who will contribute to an atmosphere in which diversity is valued and supported. Salary range: $70,000 - 75,000, commensurate to experience. #J-18808-Ljbffr

Created: 2025-02-01