Executive Assistant

Our client, a New York-based family office, is seeking an Executive Assistant to provide administrative support to the General Counsel/COO. On a daily basis, judgment and problem-solving skills are used to identify and implement solutions to accomplish significant business goals. This is a role supporting a fast-paced executive in a high-energy environment. Efficiency, adeptness, and flexibility are key. Integrity, diligence, teamwork, humility are core values of the firm and the right candidate embodies these characteristics. Experience as a paralegal or legal assistant is highly preferred.COMPANY: Family OfficePOSITION: Executive Assistant to General Counsel/COOLOCATION: New York, NYHOURS: 9:30am-6:30pm w/ accessibility outside of hours – Hybrid in office Tuesday – Thursday/Remote Monday & FridayCOMPENSATION: $90-110K DOE + Bonus + BenefitsBACHELOR'S DEGREE: RequiredResponsibilities of the Executive Assistant to General Counsel/COO:- Develop and maintain an understanding of the GC/COO’s role in the business of the Firm- Act as primary spokesperson for the GC/COO in initial communications with all third parties and business partners- Proactively create systems and procedures to assist the GC/COO in performance of her day-to-day duties, including daily, weekly and monthly meetings and calls with internal and external partners- Expertly manage and respond to a high volume of email traffic, instant messaging and telephone calls while maintaining a polished and professional manner- Be primarily responsible for creating and maintaining a detailed schedule for meetings, conferences, teleconferences and for ensuring GC/COO stays on track- Ensure daily flow of documents requiring GC/COO’s signature and internal approvals are completed in a timely manner- Responsible for assisting Compliance Consultant to file compliance reports, and maintain and update various internal databases, including with respect to investment deals, HR matters, legal and compliance matters - Independently process and respond to numerous KYC requests from banks and others- Duplicate basic legal documents from precedents for GC review, redline documents for review by GC- Create and maintain multiple spreadsheets for company use- Submit expense reports for GC/COO- Perform light personal tasks for GC/COORequirements of the Executive Assistant to General Counsel/COO:- BA or BS is required- A minimum of 5 years’ experience supporting senior managers in a corporate environment- Legal or financial services experience a huge PLUS- Excellent communication skills in an in-person and remote work environment- Proficient in Microsoft Word, Excel, PowerPoint, Zoom and Teams- Hyper-organized- Able to multi-task in a fast paced environment- Strong attention to detail, including ability to execute changes/comments in documents- Seasoned writing skills, including ability to draft detailed emails for executive- Proactive with strong follow-up skills- Must be discreet and able to work with confidential information-Verification of identity, education, prior employment, and references may be required

Created: 2025-01-24