Office Administrator/Accounts Payable

Join Our Amazing PPC Team!Are you ready to be a part of a dynamic and supportive team? We are currently seeking an enthusiastic and dedicated Office Administrator/Accounts Payable Specialist to join us! If you are motivated, have excellent time management skills, and thrive in a team environment, we want to hear from you!Why You'll Love Working With Us:Positive Work Environment: We value our team members' happiness and strive to create a workplace where you look forward to coming every day.Growth Opportunities: We believe in nurturing talent and providing opportunities for professional development.Supportive Team: You'll be part of a team that supports each other and works together to achieve common goals.Key Responsibilities:Oversee the day-to-day operations of the accounts payable department, managing all aspects of the vendor payment cycle.Ensure timely and accurate processing of invoices, expense reports, and payments, adhering to company policies and internal controls.Reconcile accounts payable sub-ledger to the general ledger and ensure proper documentation and audit trails.Maintain relationships with vendors, resolving any discrepancies, disputes, or issues regarding invoices and payments.Coordinate with Project Managers to ensure proper authorization and coding of invoices.Greet and direct all visitors and field employees to appropriate contacts or meeting locations while ensuring a positive and professional experience.Monitor and maintain office supplies, ensuring adequate stock of consumables such as paper, coffee, and other essentials; place orders as needed.Manage the main office phone line by answering and routing calls to the appropriate person or department in a courteous and timely manner.Assist with basic clerical tasks including making copies, filing important documents, and keeping company records organized.Oversee the general company inbox, responding to inquiries, or forwarding messages to the appropriate staff for handling.Provide assistance to team members with office-related tasks.Manage the distribution and update of mobile devices for field employees, including phone transfers and troubleshooting.Assistance in miscellaneous tasks as needed.What We're Looking For:A positive and organized individual with a strong work ethic.Excellent time management and multitasking skills.Ability to work well in a team environment.Bilingual in English and Spanish is a plus!Join Us and Make a Difference! We are committed to creating a positive and productive work environment where our team members can thrive. If you are ready to take on a new challenge and be part of an amazing company, apply today!

Created: 2025-01-19